Curation of accessible digital objects in the Brazilian Network of Studies and Adapted Collections - REBECA

Vieira, Shirley Pimentel; Siebra, Sandra de Albuquerque

doi:10.20396/rdbci.v21i00.8672665/32391

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RDBCI: Revista Digital de Biblioteconomia e Ciência da Informação

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Sumário

Research Article • Rev. Digit. Bibl. and Cienc. Inf. 21 • 2023 • https://doi.org/10.20396/rdbci.v21i00.8672665/32391 copy

Curation of accessible digital objects in the Brazilian Network of Studies and Adapted Collections - REBECA

Authorship SCIMAGO INSTITUTIONS RANKINGS

RESUMO

Introduction:

From the constant and staggered production of Accessible Digital Objects, the concern with their digital management and preservation emerges, to avoid losses and guarantee long-term access to them. Objective: The research described in this article sought to identify Digital Curation actions being implemented by the Institutions that are part of the Brazilian Network of Studies and Adapted Collections (REBECA). Methodology: As for the methodological procedures, it was characterized as descriptive research, with a quantitative and qualitative approach. As a data collection instrument, a questionnaire was applied, with seventeen questions, elaborated based on the DCC&U digital curation lifecycle model. Results: It was found that curatorship or digital preservation actions are not performed uniformly across the Network. However, although there is no standardization, all actions that are configured as stages of the digital curation life cycle were identified in at least one HEI, the most frequent being: community participation and monitoring and the description and representation of information, through the specification and attribution of metadata to the produced accessible digital objects. Conclusion: Digital curation and preservation are still emerging issues in the Network's discussions, even though many of the actions present in the curatorship lifecycle models are already carried out in the production process of Accessible Digital Objects.

KEYWORDS
Digital curation; Accessible digital objects; Informational accessibility; Lifecycle model; REBECA Network.

Stages	Description
Appraisal	The development of criteria for evaluating potential resources, as well as the actual selection of resources that can be subject to subsequent curation processes.
Ingest	a) The process involves: the digital recording of image, sound, text, and data; digitizing analog recordings from various operators; c) importing digital resources from other sources, including repositories.
Classification, indexing, and cataloging	Three actions are necessary for the production of logical indexes for information management and, more importantly, subject indexes and indexes related to the intended or possible use of digital resources.
Knowledge enhancement and Community observation and participation	A process that refers to real-world entities, situations, and events represented by digital resources, their wider context and domain, and the digital resources themselves; for example, annotating documents with the entities of an ontology to which they refer, formally representing the situations or events mentioned in documents, and linking documents to other documents that support or contradict them would all be cases of knowledge enhancement.
Presentation, publication, and dissemination	Processes that include the generation of new artifacts (scientific, academic, artistic, etc.) from existing primary or secondary digital resources.
Utilization experiences	This process captures the interaction between users and resources, as well as the effects of this interaction.
Preservation	A process that aims to protect against longevity risks, arising from physical causes or due to technological developments.

Member institutions	Acronym
Instituto Federal da Paraíba	IFBP
Instituto Federal do Rio Grande do Sul	IFRES
Universidade de Brasília	UNB
Universidade Estadual da Paraíba	UEPB
Universidade Federal da Bahia	UFBA
Universidade Federal de Alagoas	UFAL
Universidade Federal de Goiás	UFG
Universidade Federal de Minas Gerais	UFMG
Universidade Federal de Pernambuco	UFPE
Universidade Federal de Santa Catarina	UFSC
Universidade Federal do Agreste de Pernambuco	UFAPE
Universidade Federal do Ceará	UFC
Universidade Federal do Pará	UFPA
Universidade Federal do Recôncavo da Bahia	UFRB
Universidade Federal do Rio Grande do Norte	UFRN
Universidade Federal do Sul e Sudeste do Pará	UNIFESSPA
Universidade Federal Rural de Pernambuco	UFRPE

Category	Data extraction
Financial and human resources	HEI 1: Technological and human investment and implementation of costeffective goals for the institution and society. HEI 3: Lack of up-to-date instruments [...] and having a larger team HEI 4: Availability of financial and human resources for the activity HEI 7: Lack of adequate equipment to meet demand. HEI 8: Lack of team (all stages are currently carried out by one person) HEI 13: production team with rotating fellows
Team training	HEI2: The materials are adapted by the fellows, who undergo training as soon as they join the fellowship, which includes basic notions of the office

	suite, the construction of bibliographical references, and the description of images. However, it takes some time to consolidate this knowledge. Thus, the difficulty in producing accessible material lies in the lack of prior knowledge of the programs used for this production, such as Word for correcting and formatting texts, which requires training (for some) in the basics ofthe program, which also takes a lot of time. [...] the servers' inability to use Photoshop and Corel Draw, which are necessary for the production of maps and plaques, and the lack of more advanced knowledge, takes longer to produce, as a lot of research has to be done. HEI 4: understanding/confidence about the copyright involved in making accessible materials available HEI 7: staff training and adequate equipment to meet demand. HEI12: lack of trained professionals to produce accessible materials
Digital preservation	HEI2: the most difficult challenge is also preserving and accessing this material HEI 5: Digital preservation - difficulties with storage space on an internal server. HEI 11: digital preservation of ADO.
Audio description	HEI 6: description of complex images, an adaptation of Braille musicography materials HEI 9: A major challenge is describing content in the exact sciences (mathematics, physics, engineering, etc.) since it is necessary to rely on the partnership of other specialists who often need to be sensitized. HEI 10: Description of images
Digital collection management	HEI 2: the challenge is to organize it in e-mail, on the drive, and on the table, without the organization being compromised when other people access it HEI 3: Cover more formats for availability HEI 6: Establish a working methodology to get closer to the user to understand their demands, for example, adapting materials around exact sciences. Quantity and quality of work by staff to meet specific demands [...]improve routine work processes, review materials HEI 7: Collaboration between the sectors working on accessibility and the library HEI 11: Standardization of metadata
Access platform	HEI 3: Not having an accessible repository HEI 12: There is no articulation within the institution to have a repository, a centralization of access. HEI 13: develop a repository for accessible collections within the institution

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E-mail: rdbci@unicamp.br

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[1] Conflicts of interest: The authors certify that they have no commercial or associative interest that represents a conflict of interest in relation to the manuscript.