ISSN 1809-4872 printed version
ISSN 1809-4856 on-line version

INSTRUCTIONS TO AUTHORS

 

Editorial policy

The journal Arquivos Internacionais de Otorrinolaringologia publishes manuscripts from National and International scientific communities in the format of original articles on clinical and experimental research, literature review articles and meta-analysis, case reports articles, opinion articles and letters to the editor. The opinion articles and letters to the editor are subjected to invitation by the editor. Articles published in scientific events will be published in the journal Arquivos Internacionais de Otorrinolaringologia only after going through all the editorial steps of the journal. The journal Arquivos Internacionais de Otorrinolaringologia comes out every three months and supports the World Health Organization (WHO) and of the International Committee of Medical Journal Editors (ICMJE) politics regarding registration of clinical trials and also the recognition of these initiatives of registration and international spread of information regarding open access clinical trials. Therefore from now on we will only accept for publication articles of clinical trials that have been given a number of identification from one of the Clinical Essay Registry validated by the criteria established by the WHO and the ICMJE, which links are available at the ICMJE site http://www.icmje.org/. The identification number should be informed at the end of the abstract.

The submitted manuscripts are initially evaluated regarding submission rules of the journal and then regarding scientific evaluation by the Editor, and if necessary they are sent to the Associated Editors with the same thematic area of the main subject of the manuscript. Afterwards, the manuscripts are revised by 2 (two) members of the editorial board, who are also well qualified in the area of Otorhinolaryngology, Head and Neck surgery, Allergies and Immunology, Phonoaudiology or correlated ones, in a double-blind evaluation system through peer review, from where revisors do not have information on the authors and vice-versa. Besides, revisers do not have any information on the other revisers who are analyzing the same article.

All material is sent to revisers electonically. They can be accepted or not due to physical and schedule problems or even due to conflicts of personal, commercial, political, family, scientific or financial interests. Once agreed upon, revisions should be done within 15 (fifteen) days. Revisers should access the Managment Publication System - MPS using their private password, where the material for revision is available, according to the type of article, i.e. original, revision or case report. They have the options to approve, approve with considerations and require changes or even refuse it. The suggestions or comments from the revisers, if there is an approval, are sent back to the authors, also electronically, and they can contest it or not. Authors, also then, sent articles back either agreeing on the suggestions or opposing to them (by sustaining their ideas). Afterwards, articles will be evaluated by both, the same reviser and the editor. If articles are refused, they are sent back to authors. In case of conflicting opinions among revisers, there will be a third one and the Associated Editor or even the Editor will take part on the evaluation.

Essays should be followed by Declaration of Copyright Transfer Statement and by Declaration of Non-existing Conflict of Interest signed by authors, besides the Declaration of Authorization of Images and Material Uses, when necessary. The authors are exclusively responsible for the opinions exposed on the studies. They are also totally responsible for the originality of the material and for the non-simultaneous submission to other journals. The approved works are published in printed and electronic formats and become property of the journal in all languages and countries. Partial or total reproduction is prohibited and so is the translation into other languages without authorization from the journal. Manuscripts should be submitted only electronically, through the Managment Publication System - MPS at http://www.arquivosdeorl.org.br/sgp in the following languages: Portuguese, Spanish, Italian, French (abstracts should always be in English and in the native language) or fully in English.

 

Preparations of manuscripts

The full article size should not exceed 24 pages (Word) for original articles and review articles, 15 pages for case reports and opinion assays and 2 pages for letters to the editor. The margins should not be defined as the Managing Publications System will do it automatically. The following order should be respected: title page, abstract in the native language and in English, Keywords in both languages, text, acknowledgements, references, graphics, tables and figure legends. Each topic should start in a new page, containing the following:

Front page - concise and objective title of the article; name of authors and the most relevant position; institutional affiliation; name, address, telephone number, e-mail and fax of the author to whom correspondence should be addressed; if the study had been presented before please specify the name of event, date and place, and source of support or financing and any conflict of interests.

Second page - structured abstract in native language and in English, maximum of 250 words each. For Original articles include introduction, objectives, methods, results and conclusions. Literatura Review articles should have the introduction, objectives, data synthesis and conclusions included. Case reports should have the introduction, objectives, resumed report and conclusions included. The abstract should be followed by three to six Keywords in English, selected from the list of Descriptors in Health Sciences, created by BIREME and available on http://decs.bvs.br.

Third page on - the text of the article, divided as follows:

- Original articles - a) introduction with objective; b) method; c) results; d) discussion; e) conclusions; f) references. The information described in tables and graphs should not be repeated in the text. Studies involving human beings and animals should include the approval protocol number of the respective Ethics Committee on Research of the institution to which the research is affiliated. Original articles are defined as reports of an original work with valid and significative results. The readers should extract from it objective conclusions that are related to the proposed objectives.

- Literature review articles - a) introduction; b) review of literature; c) discussion; d) final comments; e) bibliographical references. Literature review articles should include the updated literature regarding an specific topic. The revision should identify and compare and discuss the different opinions and interpretations.

- Update articles: a) introduction; b) review of a particular topic, c) discussion; d) final comments, e) references. The article is an update of scientific production that explores a particular theme, developed from current data available by the authors. Aims to organize a speech exploring a particular subject, based on recently published works.

- Case report articles - a) introduction; b) review of literature with differential diagnosis; c) case report; d) discussion; e) final comments; f) references. Case report articles should present unusual characteristics or scientific relevant ones. Priority will be given to reports of multidisciplinary or interdisciplinary or practical approaches.

- Opinion articles - Only by invitation from the Editorial Board.

References - references should be numbered consecutively as they are cited in Arabic numbers the text between parentheses. Please refer to "Uniform Requirements for Manuscripts Submitted to Biomedical Journals", available on http://www.icmje.org. All authors shall be listed in full up to the total number of six; for seven or more authors, list the first six authors and add "et al.". There should be no more than 90 references for Original articles, 120 for Literature review or update articles and 15 for Case report articles.

Examples:

- Periodicals: Last name of Author(s) and initials. Title of article, abbreviations of periodical, volume: initial page - final page, year.Ex: Hueb MM, Goycoolea MV, Muchow DC, Duvall AJ, Paparella MM, Sheridan C. In search of missing links in otology III. Development of a new animal model for cholesteatoma. Laryngoscope. 1993, 103:774-84.

- Thesis: Last name of Author(s) and initials. Title of the thesis. City, year, page (Master or Doctorate thesis, name of College). Ex: Hueb MM. Colesteatoma Adquirido: Avanços experimentais na compreensão de sua patogênese. São Paulo, 1997, p. 100, (Tese de Doutorado - Faculdade de Medicina da Universidade de São Paulo);

- Books: Last name of Author(s) and initials. Title of the book, number of edition, city, publisher, year. Ex: Bento RF, Miniti A, Marone, SAM. Tratado de Otologia. 1a ed. São Paulo: Edusp, Fundação Otorrinolaringologia, FAPESP; 1998;

- Book chapters: Last name of Author(s) of the chapter and initials. Name of chapter. In: Last name of book author(s) and initials. Title of book, edition, city, publisher, year, initial page-final page. Ex: Hueb MM, Silveira JAM e Hueb AM. Otosclerose. Em: Campos CAH, Costa HOO (eds). Tratado de Otorrinolaringologia. 1ª ed. São Paulo: Editora Roca; 2003, Vol. 2, pp. 193-205.

- Electronic material: for articles taken entirely from the Internet, please follow the rules above mentioned and add at the end the site address.

- Abbreviations and Units: the journal follows the Système International (SI) of units. Abbreviations should be limited to the most frequent words quoted on the text.

- Tables and Graphs: tables should be numbered in Arabic numbers consecutively as they appear in the text, with a concise but self explicative title, without underlined elements or lines inside it. When tables bring too many data, prefer to present graphics (in black and white). If there are abbreviations, an explicative text should be provided on the lower margin of the table or graph.

Figures:send figures and legends accordingly to the instructions at the Manager Publication System (MPS) available at the site http://www.arquivosdeorl.org.br. Up to 8 pictures will be published at no cost to the authors; color pictures will be published at the editor's discretion.

CHECKLIST FOR AUTHORS

- Title in native language and in English; name and title of authors; affiliation; address for correspondence; presentation in congress; source of financing;

- Structured abstract and key-words in native language and in English;

- Text in native language;

- Acknowledgements;

- References;

- Tables and graphs;

- Figures;

- Figure legends;

- Written declaration from all the authors that the material have not been published elsewhere and written permission to reproduce photos/pictures/graphs/tables or any material that have already been published or from the patient in case of photos that can enable his identification.

- Written declaration regarding "Copyright Transference" and "Conflicts of Interest";

Authorization issued by the Ethics Committee of the institution to perform studies in animals or human beings (the number of protocol approval should be incorporated in the chapter of Method).

 

Sending manuscripts

GENERAL INSTRUCTIONS FOR ON-LINE SUBMISSION OF MANUSCRIPTS USING THE MANAGER PUBLICATION SYSTEM (MPS)

All the submission process should be done through the internet address http://www.arquivosdeorl.org.br/sgp which gives access to our Manager Publication System (MPS), where the submission of the article is done by the authors and the evaluation process is done by the revisors of our editorial board in a process where the names of the authors are not displayed in any instance. When linked the system will ask for your user name and password in case you have already registered. On the contrary click on the link "Want to Register" and make your registration. In case you have forgotten your password, click on the appropriate link and the system will generate an automatic e-mail with the information.

The author or authors should keep a copy of all submitted material for publication as the editor can not be held responsible for any lost material.

The submission is an eight steps process as listed bellow:

1st Informing article classification

2nd Sending images for your article

3rd Registering co-authors

4th Informing title and key-words

5th Informing summary and comments

6th Preparing Manuscript

7th Filling, signing and sending Copyright and Conflicts of Interest forms

8th Author approval

After submission, the system offers the option of saving a copy of your manuscript in PDF format for your control.

The journal strongly recommends that the authors submit their electronic manuscripts written in Microsoft Word or Word Perfect. In the "Preparing Manuscript" step a screen that simulates the word processor will be displayed, where it is possible to "copy and paste", including tables. Rules for images and graphs are descried below.

Step-by-step on-line submission

1st Step: Informing article classification

Chose one from the three options: Original Article, Revision Article, Update Article or Case Report.

2nd step: Sending images for your article

Images must be in JPG format. If your images need format changing access the section DOWNLOADS in SGP (Manager Publication System) on http://www.arquivosdeorl.org.br/sgp/naveg/downloads.asp and download some freeware programs offered for image edition (password is required).

The system accepts groups of five images at a time. In order to submit more than five images, click on "Send more images". Soon after that it will be displayed miniatures of the images where there is an icon () which must be clicked to edit the title and legend of each submitted image.

3rd Step: Registering co-authors

Register each author informing his/her full name, function and position; CPF number (for Brazilians) or any ID (in case of a foreigner) could be send later on. Co-authors sequence can be easily changed using the "arrows" displayed on the screen.

4th Step: Informing title and key-words

Inform the manuscript title and keyword in your native language and in English, using from 2 to 6 related words. (THESE WORDS MUST BE PART OF DECS AND MESH), which can be found on MPS (Manager Publication System)on all of the screens.

5th Step: Informing summary and comments

Summary/Abstract must have 250 words at its maximum. The author should fill the following fields: Institution, Name and Mail Address, Financial Support (any other information on concessions or other type of financial support), and Letter to the Editor (optional). Important: The limit accepted by the on-line submission system for the summaries in native language and English is 250 words. The exceeding words will be automatically cut off by the system.

6th Step: Preparing manuscript

In this screen a Word simulator is displayed having all format text function needed. In order to insert your text in this field, select your text and tables and copy and paste it on "Preparing Manuscript" field; Images should have already been sent on the 2nd step and they will be inserted automatically at the end of the work. Important: never fill these fields with the names of the authors, co-authors or any other information that can identify where the work was done. This is because the revisor should not have access to this information. If this instruction is not followed your work will return to you as OUT OF STANDARD in order to be correct.

7th Step: Filling, signing and sending Copyright and Conflicts of Interest forms

In this step the Copyright and Conflict of Interest terms are displayed, which should be printed, so the author can be able to sign and collect signatures and inform his document numbers and those from each co-author. The article will be revised in the dependence of the absence of potential conflict of interests, based mainly on commercial, familiar, scientific, institutional or any other interest between the reviewer and the author/co-authors and with the contents of the work. In cases of copyright protected material or in cases where the material allows the patient’s identification, print the appropriate terms and collect the respective signatures and data. The MPS (Manager Publication System) offers the option of printing these forms by just clicking on the appropriate boxes. After that, the forms should be mailed or FAXED to:

Journal ARQUIVOS INTERNACIONAIS DE OTORRINOLARINGOLOGIA
Fundação Otorrinolaringologia -
A/C Dr. Geraldo Pereira Jotz -
Rua Teodoro Sampaio, 483, CEP 05405-000,
São Paulo - SP - Brazil or to
FAX: +55 (11) 3085-9943

8th Step: Author approval

This is the last step to complete your manuscript submission. In this step the author will have an option to visualize his work in the system and will also be able to save a PDF version of the newly submitted work. Important: author should click on " APPROVE MANUSCRIPT" to have it send to the office of the Journal ARQUIVOS INTERNACIONAIS DE OTORRINOLARINGOLOGIA for control and confirmation.

After submission procedures (e-mail notification)

When the submission process is done an e-mail will be created informing if it was done correctly and another e-mail will be generated when your work is received and corrected and if it follows the journal standards. In case it is "Out of Standard", the author will be informed by e-mail and will be able to correct it accessing the site http://www.arquivosdeorl.org.br/sgp

The author who submitted the manuscript will be able to follow its situation at any time by through the MPS of the journal informing the flow code automatically created or even by the title of the manuscript.

Important: As the system creates e-mails automatically during the editorial period it is necessary that the author DISABLES his SPAM filters or configure the e-mail account to ACCEPT any messages from ARQUIVOSDEORL.ORG.BR and FORL.ORG.BR. For further information on how to configure your Spam filters contact our access browser.

 

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Fundação Otorrinolaringologia
Rua Teodoro Sampaio, 483
05405-000 São Paulo/SP Brasil
Tel.: (11) 3068-9855
Fax: (11) 3079-6769


arquivos@forl.org.br