ISSN 1678-7757 printed version
ISSN 1678-7765 online version

INSTRUCTIONS TO AUTHORS

Updated: 08/09/2016

 

Scope and policy

1 SCOPE

The Journal of Applied Oral Science is committed in publishing the scientific and technologic advances achieved by the dental and speech-language pathology and audiology communities, according to the quality indicators and peer reviewed material, with the objective of assuring its acceptability at the local, regional, national and international levels. The primary goal of The Journal of Applied Oral Science is to publish the outcomes of original research/clinical investigations in the field of Oral Sciences, with emphasis in dentistry, speech-language pathology and audiology, and related areas.

Submissions of case reports (including case series and clinical protocols) are no longer accepted by The Journal of Applied Oral Science and review manuscripts (including systematic reviews) can only be submitted under the editor's invitation

This Journal adopts Creative Commons license CC-BY:

"This license lets others distribute, remix, tweak, and build upon your work, even commercially, as long as they credit you for the original creation. This is the most accommodating of licenses offered. Recommended for maximum dissemination and use of licensed materials."

1.1 Publication fee

There is no fee to authors for submitting to the JAOS nor Article Processing Charge (APC).

2 General Guidelines

2.1 The papers sent for publication must be original and the simultaneous submission to other journal, either national or international, is not allowed. The Journal of Applied Oral Science shall retain the copyright of all papers published, including translations, yet allowing future reproduction as a transcription, provided the source is properly mentioned.

2.2 Only papers written in the English language shall be accepted, and the authors are fully responsible for the texts, citations and references.

2.3 The Journal of Applied Oral Science has the right to submit all manuscripts to the Editorial Board, which is fully authorized to settle the convenience of their acceptance, or return them to the authors with suggestions for modifications in the text and/or for adaptation to the editorial rules of the Journal. In this case, the manuscript will be re-evaluated by the Editor-in-Chief and Editorial Board.

2.4 The concepts stated on the papers published are full responsibility of the authors and do not necessarily reflect the opinion of the Editor-in-Chief and Editorial Board.

2.5 The dates of receipt of the original paper and its acceptance will be indicated in the occasion it is published.

2.6 The Journal of Applied Oral Science is published exclusively in electronic format.

3 Revision Criteria

3.1 Pre-evaluation: manuscripts in accordance with the instructions will be appreciated by Associate Editors regarding its adequacy to Journal scope and the presentation of all required documents. Papers considerated inadequate will be rejected and returned to authors.

3.2 Technical review: manuscripts will be firstly evaluated regarding presentation according to the instructions for authors and presence of mandatory documents required for submission. Manuscripts not in accordance with instructions will be returned to authors for adjustments before being reviewed by Associate Editors and referees.

3.3 Merit and content evaluation: papers approved by Associate Editors will be evaluated in their scientific merit and methods by at least two ad hoc referees from different institutions of that of the authors, besides the Editor-in-Chief.

3.3.1 As part of the evaluation process, all manuscripts will be submitted to analysis by a plagiarism software.

3.3.2 Editor-in-Chief will decide on manuscript acceptance. When revision of the original is required, the manuscript will be returned to the corresponding author for modification. A revised version with modifications will be re-submitted by the authors, and that will be re-evaluated by the Editor-in-Chief and Editorial Board, if necessary.

3.4 After approval of the scientific merit, manuscripts will pass through a final review performed by a professional assigned by the JAOS. If manuscripts are still considered inadequate, they will be returned to authors for revision.

3.5 Authors and referees will be kept anonymous during the review process.

3.6 Contents of the manuscript are the authors’ responsibility and do not reflect the opinion of the Editor-in-Chief or Editorial Board.

4 Galley Proofs

4.1 Galley proofs will be sent to the corresponding author by electronic mail in pdf format for final approval.

4.2 Approval of galley proofs by the corresponding author should be returned with corrections, if necessary, within 48 hours.

4.3 Corrections in the galley proofs should be restricted to minor mistakes that do not modify the content of the manuscript. Major corrections will imply that the manuscript should enter the review process again.

4.4 If there is no return of proof in 48 hours, the Editor-in-Chief will consider the version without changes as the final version.

4.5 Inclusion of new authors is not allowed at this phase of the publication process.

4.6 It is the sole responsibility of the authors to verify the proper use of their scientific names in the manuscript.

 

Form and preparation of manuscripts

1 Presentation of the Manuscript

1.1 Structure of the manuscript

1.1.1 Cover page must be submitted as a supplementary file and should contain only:

  • Title of the manuscript in English.
  • Names of the authors in direct order with their respective affiliations in English. Affiliations must be written in Portuguese for Brazilian authors, in Spanish for Spanish authors, and in English for the other nationalities.
  • Full address of the corresponding author, to whom all correspondence should be addressed, including phone number as well as e-mail address.

1.1.2 Text

  • The paper must be previously translated or reviewed by professional or company responsible for English language. Authors with English as native language must submit as supplementary file a signed letter taking responsibility for the quality of the English language and editing of the text.
  • Title of the manuscript in English.
  • Abstract structured in a sole paragraph: should comprise at most 300 words, highlighting a little introduction, objective, material and methods, results and conclusions.
  • Key words: (words or expressions that identify the contents of the manuscript). The authors are referred to the list of subjects of the MeSH and DeCS. Authors must use periods to separate the key words, which must have the first letter of the first word in capital letters. Ex: Dental implants. Fixed prosthesis. Photoelasticity. Passive fit.
  • Introduction: summary of the rationale and proposal of the study including only proper references. It should clearly state the hypothesis of the study.
  • Material and Methods: the material and the methods are presented with enough detail to allow confirmation of the findings. Include city, state and country of all manufacturers right after the first appearance of the products, reagents or equipments. Published methods should be referred to and briefly discussed, except if modifications were made. Indicate the statistical methods employed, if applicable. Please refer to item 3 for ethical principals and registration of clinical trials.
  • Results: presents the outcomes in a logical sequence in the text, tables and illustrations. Data contained in tables and illustrations should not be repeated in the text, and only important findings should be highlighted.
  • Discussion: this should emphasize the new and important aspects of the study and the resulting conclusions. Any data or information mentioned in the introduction or results should not be repeated. Findings of other important studies should be reported. The authors should point out the implications of their findings as well as their limitations.
  • Conclusion(s) (if any).
  • Acknowledgments (when appropriate). Acknowledge those who have contributed to the work. Specify sponsors, grants, scholarships and fellowships with respective names and identification numbers.
  • References (please refer to item 2.3)

2 TECHNICAL NORMALIZATION

The manuscript should be typed as follows: 1.5 spacing in 11 pt Arial font, with 3-cm margins at each side, on an A4 page, adding up to at most 15 pages, including the illustrations (graphs, photographs, tables, etc).

2.1 Illustrations and Tables

2.1.1 The illustrations (photographs, graphs, drawings, charts, etc.), regarded as figures, should be limited to the least amount possible and should be uploaded in separate files, consecutively numbered with Arabic numbers according to the order they appear in the text.

2.1.2 Photographs should be sent in .jpg or tif formats with at least 10 cm width and at least 300 dpi. These illustrations should be provided in supplementary files and not inserted in the Word document.

2.1.3 The tables should be logically arranged, consecutively numbered with Arabic numbers. The legend shall be placed on the top of the tables. Tables should be open in the right and left laterals.

2.1.4 The corresponding legends for figures should be clear, concise and typed at the end of the manuscript as a separate list preceded by the corresponding number.

2.1.5 Footnotes should be indicated by asterisks and restricted to the least amount possible.

2.2 Citation of the Authors

Citation of the authors in the text may be performed in two manners:

1) Just numeric: " and interfere with the bacterial system and tissue system. "3,4,7-10 References must be cited in a numeric ascending order within the paragraph.
2) or alphanumeric

  • one author - Gatewood31 (2012)
  • two authors - Cotti and Mercuro19 (2016)
  • three authors - Azar, Safi, Nikaein27 (2012)
  • more than three authors - Gealh, et al.28 (2014)
  • Punctuation characters such as periods and commas must be placed after the numeric citation of the authors. Ex: Ferreira38 (2015).

2.3 References

The references must follow the "Uniform requirements for manuscripts submitted to Biomedical Journals - Vancouver" available at: http://www.nlm.nih.gov/bsd/uniform_requirements.html.

2.3.1 All references must be cited in the text. They should be numbered consecutively in the order in which they are first mentioned in the text. Abbreviations of the titles of the international journals cited should follow MEDLINE.

2.3.2 Personal communications and unpublished data with no publication date must not be included in the reference list.

2.3.3 Abstracts, monographs, dissertations and theses will not be accepted as references.

2.3.4 The names of all authors should be cited up to 6 authors; in case there are more authors, the 6 first authors should be cited, followed by the expression ", et al.", which must be followed by "period" and should not be written in italics. Ex: Cintra LT, Samuel RO, Azuma MM, Ribeiro CP, Narciso LG, Lima VM, et al.

2.3.5 At most 40 references may be cited.

Examples of references:

Book

Preedy VR, organizator. Fluorine: chemistry, analysis, function and effects. London: Royal Society of Chemistry; 2015.

Book chapter

Buzalaf CP, Leite AL, Buzalaf MA. Fluoride metabolism. In: Preedy VR, organizator. Fluorine: chemistry, analysis, function and effects. London: Royal Society of Chemistry; 2015. p. 54-72.

Papers published in journals

Gorduysus M, Nagas E, Torun OY, Gorduysus O. A comparison of three rotary systems and hand instrumentation technique for the elimination of Enterococcus faecalis from the root canal. Aust Endod J. 2011;37(3):128-33.

Online-only journal article (with electronic identifier)

Rudolph H, Ostertag S, Ostertag M, Walter MH, Luthardt RG, Kuhn K. Reliability of light microscopy and a computer-assisted replica measurement technique for evaluating the fit of dental copings. J Appl Oral Sci [Internet]. 2018[cited 2017 Dec 12];26:e20160590. Available from: http://dx.doi.org/10.1590/1678-7757-2016-0590

Journal article with DOI

Wagner F, Strasz M, Traxler H, Schicho K, Seemann R. Evaluation of an experimental oblique plate for osteosynthesis of mandibular condyle fractures. Oral Surg Oral Med Oral Pathol Oral Radiol. 2017;124(6):537-41. doi: 10.1016/j.oooo.2017.09.004

Journal article Epub ahead of print/In press/Forthcoming

Nair R, Chiu SE, Chua YK, Dhillon IK, Li J, Yee RT. Should short-term use of alcohol containing mouthrinse be avoided for fear of worsening xerostomia? J Oral Rehabil. Forthcoming 2017. doi: 10.1111/joor.12587

Papers with more than 6 authors

The first 6 authors are cited, followed by the expression ", et al."

Grubbs V, Plantinga LC, Crews DC, Bibbins-Domingo K, Saran R, Heung M, et al. Vulnerable populations and the association between periodontal and chronic kidney disease. Clin J Am Soc Nephrol. 2011;6:711-7

Volume with supplement and/or Special Issue

Davisdson CL. Advances in glass-ionomer cements. J Appl Oral Sci. 2006;14(sp. Issue):3-9.

The authors are fully responsible for the correctness of the references.

3 ETHICAL PRINCIPLES AND REGISTRATION OF CLINICAL TRIALS

3.1 Experimental procedures in humans and animals

The Journal of Applied Oral Science reassures the principles incorporated in the Helsinky Declaration and insists that all research involving human beings, in the event of publication in this journal, be conducted in conformity with such principles and others specified in the respective ethics committees of authors’ institution. In the case of experiments with animals, such ethical principles must also be followed. When surgical procedures in animals were used, the authors should present, in the Material and Methods section, evidence that the dose of a proper substance was adequate to produce anesthesia during the entire surgical procedure. All experiments conducted in human or animals must accompany a description, in the Material and Methods section, that the study was approved by the respective Ethics Committee of authors’ affiliation and provide the number of the protocol approval.

3.1.1 Papers presenting clinical trials or clinical studies in human volunteers or in animals must contain the Ethical Committee approval of the reports as mandatory supplementary file.

3.1.2 Papers describing studies in animals must be submitted with the ARRIVE Checklist as mandatory supplementary file. The ARRIVE Checklist is available at

https://mc04.manuscriptcentral.com/societyimages/jaos-scielo/ARRIVEChecklist.docx

3.1.3 Ethics Committee certificate written in different languages from English, Spanish and Portuguese must be full translated into English.

3.2 Clinical Trial Registration

The Journal of Applied Oral Science supports the policies of the World Health Organization (WHO) and the International Committee of Medical Journal Editors (ICMJE) for the registration of clinical trials. The journal recognizes the importance of such initiatives for the registration and international publication of clinical studies with an open access. Therefore, the Journal of Applied Oral Science will publish only those clinical trials that have previously received an identification number validated by the criteria established by the WHO and ICMJE. The WHO defines clinical trials as "any research study that prospectively assigns human participants or groups of humans to one or more health-related interventions to evaluate the effects on health outcomes. Interventions include but are not restricted to drugs, cells and other biological products, surgical procedures, radiologic procedures, devices, behavioral treatments, process-of-care changes, preventive care, etc".

3.2.1 Manuscripts presenting clinical trials in human volunteers must be submitted with the following mandatory supplementary files:

3.3 The Editor-in-Chief and the Editorial Board reserve the right to refuse manuscripts that show no clear evidence that the methods used were not appropriate for experiments in humans or animals.

4 ANY QUERIES SHALL BE SOLVED BY THE Editor-in-Chief AND EDITORIAL BOARD

 

Sending of manuscripts

1 MANUSCRIPT SUBMISSION

1.1 Articles must be submitted through the following address https://mc04.manuscriptcentral.com/jaos-scielo

1.2 The original file containing the main manuscript must be submitted without the authors’ identification and affiliations. The cover page must be submitted as a supplementary file containing the names of the authors, affiliations and correspondence address.

1.3 Figures must be submitted as supplementary files according to the specifications of item 2.1 regarding the form and preparation of manuscripts.

1.4 - Tables must be prepared in Excel format and must be submitted as a supplementary files.

1.5 Files such as registration number of clinical trial or Ethics Committee approval must be sent as mandatory supplementary files.

1.6 The letter from the author responsible for English language or from a professional or company responsible for translation or review must be submitted as mandatory supplementary file.

1.7 The submission form, signed by ALL the authors, must be submitted as a supplementary file.

1.8 The Journal of Applied Oral Science recommends the inclusion of the ORCID registration number of the authors for manuscript submission. All authors must associate the ORCID registration number to their profile on ScholarOne.

 

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