ISSN 2237-9363 printed version

INSTRUCTIONS TO AUTHORS

 

Scope and Policy

Journal of Coloproctology (JCOL) Publish articles that may contribute to the improvement and the development of the practice, research, and teaching of coloproctology and related specialities.

As from vol. 31, n.3, issued in 2011, the Journal of Coloproctology has been published in English.
Manuscripts should be submitted in Portuguese or English and should be unedited. Submission should be exclusively to the Journal of Coloproctology. Simultaneous submission of full or partial texts, figures or tables is strictly prohibited, except for abstracts or preliminary reports published in Scientific Meeting Proceedings.

The norms are based on the format proposed by the International Committee of Medical Journal Editors and published in the article: Uniform requirements for manuscripts submitted to biomedical journals, which was updated in April 2010 and is available on the Website (http://www.icmje.org).

Journal of Coloproctology supports clinical trial registration policies by the World Health Organization - WHO and the International Committee of Medical Journal Editors (ICMJE). Thus, clinical research articles will only be accepted if they received an identification number from one of the Clinical Essay databases, validated by the criteria set by WHO and ICMJE, whose addresses are available at (http://www.icmje.org). The identification number should be registered at the end of the abstract.

In case of research involving human beings, the authors should send a copy of the approval received from the Institutional Review Board, recognized by the National Research Ethics Committee (CONEP), in compliance with National Health Council - CNS Resolution 196/96 or an equivalent entity in the study's country of origin.

Authorship criteria:

An individual may be considered an author of an article submitted for publication only if having made a significant intellectual contribution to its execution. It is implicit that the author has participated in at least one of the following phases: 1) conception and planning of the study, as well as the interpretation of the findings; 2) writing or revision of all preliminary drafts, or both, as well as the final revision; and 3) approval of the final version.

Simple data collection or cataloging does not constitute authorship. Likewise, authorship should not be conferred upon technicians performing routine tasks, referring physicians, doctors who interpret routine exams or department heads who are not directly involved in the research. The contributions made by such individuals may be recognized in the acknowledgements.

The author(s) are fully responsible for their manuscripts and should sign and forward the Declaration of Accountability and Copyright Transfer.

Manuscript categories accepted by the Journal of Coloproctology:

  • Editorial: manuscripts on topics of interest to the historical moment, with repercussions for coloproctology and related specialties.
  • Original article: research work with unedited results that add value to Coloproctology and related specialities.
  • Clinical Informations: Case reports, introduction of new techniques, methods and equipments.
  • Review: systematic review and integrative review.
  • Special article: Articles not fall into the categories above and are of interest for coloproctology and related specialties. Will be held at the invitation of the Editorial Board.

Description of procedures:

Each manuscript submitted to the Journal is initially analyzed for compliance with the standards presented in the Instructions to Authors, and returned in case of non-compliance. If approved, the manuscript is forwarded for review to two reviewers, who analyze the document based on the Analysis and Opinion Instrument, specifically elaborated for this purpose. They also opine on the methodological rigor of the adopted approach. In case of disagreement between opinions, the manuscript is forwarded to a third reviewer. Anonymity is guaranteed across the judgment process. The Editorial Board analyzes the opinions and, if necessary, indicates the necessary changes. Manuscripts are only forwarded for publication after the reviewers and Editorial Board's final approval.

 

Form and preparation of manuscripts

Checklist

Preparation of manuscripts:

Title Page: It must contain: a) Title of the article, which must be concise, but informative; b) full name of each author and institutional filiations; c) name of the department and Institution to which the work must be attributed; d) name, address, fax and e-mail of the author responsible for the article and to whom should the mail be sent, e) sources that support the research, f) potential conflicts of interest.

Abstract: The second page must contain the abstract, in Portuguese and English, with no more than 200 words. The abstract should present the information in such a way that the reader can easily understand without referring to the main text. Abstracts should be structured as follows: Objective, Methods, Results and Conclusion. Abstracts for Clinical Informations and especial articles may be unstructured.

Keywords: Three to six keywords defining the subject of the study should be included as well as the corresponding. Keywords in must be based on the Health and Science Keywords (DeCS), published by Bireme and available at (http://decs.bvs.br), and Medical Subject Headings (MeSH) is the Nation Library Medicine controlled vocabulary thesaurus used for indexing articles for PubMed at (http://www.nlm.nih.gov/mesh/meshhome.html).

Editorial: should not exceed 900 words and 5 references.

Original article: the text (excluding the title page, abstracts, references, tables, figures and figure legends) should consist of 3000 words.

Its structure should contain:

  • Introduction: should be short, define the research problem, highlighting its importance and knowledge gaps.
  • Methods: the methods used, study population, data source and selection criteria should be described objectively and completely. Include the Institutional Review Board approval protocol number and inform that the research was conducted in compliance with ethical requirements.
  • Results: should be presented clearly and objectively, describing only the data found, without interpretations or comments. This section can be easier to understand if accompanied by tables, charts and pictures. The text should complement but not repeat what is described in the illustrations.
  • Discussion: should be limited to the obtained data and achieved results, emphasizing new and important aspects observed in the research and discussing agreements with and differences from previously published studies.
  • Conclusion: should correspond to the study goals or hypotheses, based on the results and discussion, in line with the title, proposal and method.

Clinical Informations:
Case reports, introduction of new techniques, methods and equipments.

The text should be composed of:

  • Introduction: should be brief and to point out the relevance of the topic.
  • Presentation of clinical case or technique or method or equipment: must be described clearly and objectively. Present significant data for coloproctology and related specialties, have a maximum of five figures including tables.
  • Discussion: This should be substantiated in the literature.

Not exceed 1500 words, excluding title page, abstract, references and illustrations. It is recommended that any and all information that might identify the patient be withheld, and that only those laboratory exams that are important for the diagnosis and discussion be presented. The total number of illustrations (figures or tables) should not exceed three, and the number of references should be limited to 20. When the number of cases presented exceeds three, the manuscript will be classified as a Case Series, and the same rules applicable to an original article will be applied.

Review:

  • Systematic review: broad research method, conducted through the strict synthesis of original quantitative or qualitative research. Aims to clearly answer a specific question relevant to coloproctology and related specialities. Describes the process of seeking original studies in details, the criteria used to select those publications included in the review and the procedures used to summarize the results obtained by the reviewed studies which may include meta-analyses or not.
  • Integrative review: research method that presents the synthesis of multiple studies published and permits general conclusions about a specific study area, contributing to deepen knowledge on the study theme. Strict methodological standards need to be adopted. Also, clarity is needed in the results presentation, so that readers can identify the actual characteristics of the studies included in the review. Integrative review steps: elaboration of guiding question, literature search or sampling, data collection, critical analysis of included studies, presentation of integrative review and discussion of results.

The text should not exceed 5000 words, excluding references and illustrations (figures or tables). The total number of illustrations should not exceed eight. The number of references should not exceed 60.

Special article: Should contain up to 2,000 words and 30 references.

In all categories citation of authors in the text must be numerical and sequential, using Arabic numbers between brackets and superscripted, avoid indicating the authors' names.

Citations in the text and references cited in tables and figure legends must be consecutive numbered according to the order in which they appear in the text, with Arabic numbers (index numbers). The reference number must only be included, without any other information.

Tables: Each table must be sent on a separate sheet. Tables must be consecutive numbered, with Arabic numbers, on the order they have been cited in the text, having an appropriate title. They must be cited in the text, without duplication of information. Tables, with the title and footnotes, must be self-explanatory. Tables originated from other sources must have footnotes informing the original references.

Figures and graphs: Illustrations (photographs, graphs, drawings etc.) must be sent individually.
They must be consecutive numbered with Arabic numbers; on the order they have been cited in the text and must be sufficiently clear in order to allow their reproduction. Photocopies will not be allowed.

Statistical analysis: The authors must demonstrate that the statistical procedures used were not only appropriate for the trials of the studied hypothesis, but were also correctly interpreted. The levels of statistical significance (ex. p<0,05; p<0,01; p<0,001) must be mentioned.

Abbreviations: Abbreviations must be indicated in the text when they are first used. After that, the full name must not be repeated.

Name and medicaments: The generic name must be used.

Acknowledgments: Must include collaboration of people, groups or institutions that deserve acknowledgments, when their inclusion as authors has not been justified; acknowledgments for financial support, technical support, etc.

References: Must be consecutive numbered on the same order they were cited in the text and identified with Arabic numbers. The presentation must be based on the " Vancouver Style" format, and Journal titles must be abbreviated according to the style presented by the List of Journal Indexed in Index Medicus, of the National Library of Medicine, which are available in the following Website: http://www.nlm.gov/tsd/serials/lji.html.

The authors must check that the references cited in the text are registered in the reference list with the exact dates and author's names correctly written. The authors are responsible for the exact bibliographic references. Personal communications, unpublished or ongoing works may be cited when absolutely necessary, but must not be included in the bibliographic reference list; can only be cited in the text or in the footnotes.

For all references, mention all authors up to six.

More than six, mention the first six, followed by the expression et al.

We ask the authors to submit texts that are as concise as possible. Short texts require less time for revision and layout, reducing the interval between submission and publication.

 

Send of the manuscripts

1. Option - Online submission
The manuscript should be sent directly site http://submission.scielo.br/index.php/jcol/index.

2. Option - Submitted by email
The manuscript, checklist and documents shall be submitted.
 E-mail: jcoloproctol@sbcp.org.br.

3. Option - print
The manuscript must be submitted on CD-Room, the program word accompanied by two copies of printed paper.

The Declaration of Responsibility and Assignment of Copyright, the checklist and other documents shall be submitted by mail to the address of the SBCP - Av Marechal Câmara, 160 - sala 916 - Ed Orly - 20020-080  Rio de Janeiro - RJ – Brazil.

 

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Sociedade Brasileira de Coloproctologia
Av. Marechal Câmara, 160 / 916
20020-080, Rio de Janeiro, RJ - Brasil
Tel.: +55 (21) 2240-8927
Fax: +55 (21) 2220-5803


sbcp@sbcp.org.br