ISSN 1679-4974 printed version
Scope and Policy
Epidemiology and Health Services : journal of the Brazilian National Health System (RESS) is a scientific open-access journal, published quarterly in electronic and print format, edited by the General Coordination for the Development of Epidemiology in Health Services, Department of Management in Health Surveillance of the Health Surveillance Secretariat of the Brazilian Ministry of Health (CGDEP/DGVES/SVS/MS). Its main mission is to disseminate epidemiological knowledge applicable to surveillance, prevention and disease control relevant to Public Health, aiming to improve services offered by the Brazilian National Health System (Sistema Único de Saúde - SUS).
RESS follows the guidance of the International Committee of Medical Journal Editors (ICMJE) Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals, available at http://www.icmje.org/ (English) and http://www.goo.gl/nCN373 (Portuguese) – also known as "Vancouver Style" – and endorses the ethical principles for publishing specified by the Committee on Publication Ethics’ (COPE) code of conduct, available at http://publicationethics.org/files/Code of Conduct_2.pdf.
RESS has a Statement on Publication Ethics, available at http://ress.iec.gov.br/ress/home/carregarPagina?lang=pt&p=eticaPublicacao, which expresses the ethical commitment of our journal – as well as of all the individuals involved in the articles publication at RESS, including authors, ad hoc reviewers, the editor-in-chief, all the other editors, the Secretariat of Health Surveillance (SVS/MS), and the publishing house of the Ministry of Health – through the adoption of good practices on scientific publication.
Form and preparation of manuscripts
The journal’s Editorial Board welcomes manuscripts in the following types of manuscripts:
a) Original article – unpublished research findings in one or more of the diverse thematic areas within surveillance, prevention and control of diseases, relevant to public health, such as communicable diseases, chronic non-communicable diseases, health situation analysis, health promotion, occupational health surveillance, environmental health surveillance, responses to public health emergencies, health surveillance policies and management, and epidemiology development in health services (words limit: 3,500 excluding abstracts, tables, figures and references); up to five tables and/or figures);
b) Review article
b.1) Systematic review article – presentation of a summary of original study results with the purpose of answering a specific question; articles must describe in detail the process used to search for original studies and the criteria for their inclusion in the review; they may or may not present the procedure for obtaining the quantitative synthesis of the results in meta-analysis format (words limit: 3,500 excluding abstracts, tables, figures and references); up to five tables and/or figures)
b.2) Narrative review article – a critical analysis of published material, an in-depth discussion about a relevant topic to public health or an update on a controversial or emerging subject; it must be prepared by an expert in the area, invited by the editors (words limit: 3,500 excluding abstracts, tables, figures and references; up to five tables and/or figures).
c) Research note – a brief report on final or partial results (previous notes) of original research, relevant to the journal’s scope (words limit: 1,500 excluding abstracts, tables, figures and references; up to three tables and/or figures);
d) Experience report – a description of an experience in epidemiology, surveillance, prevention and control of diseases, relevant to public health; to be submitted at the editors’ invitation (words limit: 2,500 excluding abstracts, tables, figures and references; up to four tables and/or figures);
e) Opinion article – a concise account of specific subjects expressing the authors’ qualified opinion ; to be submitted at the editors’ invitation by an expert in the subject (words limit: 1,500 excluding abstracts, tables, figures and references; up to two tables and/or figures);
f) Debate – a theoretical article prepared by an expert invited by the editors, which will be criticized and commented by means of replies signed by other invited experts (words limit: 3,500 for the article excluding abstracts, tables, figures and references; 1,500 for each reply or rejoinder, excluding abstracts, tables, figures and references).
g) RESS welcomes letters (words limit: 400) with brief comments or criticisms, usually related to an article published in the most recent previous edition. Letters may be published by the editors’ decision and a reply from the commented article’s authors will be published along with the letter.
Other formats may be accepted by the editors such as Interviews with personalities or authorities (words limit: 800) Reviews of books pertinent to RESS’ scope published in the past two years (words limit: 800) and Thematic series articles.
Statement of Liability
The authors of the manuscript entitled (manuscript title), submitted to Epidemiology and Health Services: journal of the Brazilian National Health System, hereby state that:
a. This manuscript is original and none of its contents, whether complete, partial or substantial, has been published or submitted for publication in another journal, or any other type of publication, either in printed or electronic formats;
b. All the manuscript’s listed authors have effectively participated in the study and take public responsibility for its contents;
c. The final version of the manuscript has been approved by all authors;
d. None of the authors have conflicting interests with regard to this manuscript (or) there are conflicts of interest among the authors of this manuscript (if conflict(s) exist, they have to be mentioned in here).
(Include the place, date and the authors’ names, all of whom without exception must sign the Statement of Liability).
The statement of liability items are in the first step of the online submission of manuscripts. Moreover, the document signed by all authors is to be scanned and attached on step 4 – Transfer of complementary documents.
By signing the Statement of Liability, the authors acknowledge the participation of all of them in drafting the manuscript and take on public liability for its contents. A paragraph must be included at the end of the manuscript informing each author’s contribution to its preparation.
According to ICMJE, the acknowledgment of people who contributed in any stage, but do not meet the authorship criteria, may be done in the acknowledgment session, and they can be identified individually or in groups.
Conflicts of interest
Ethics in research involving human subjects
• Australian New Zealand Clinical Trials Registry (ANZCTR)
Right to reproduce manuscripts
The authors must be in accordance to the following terms:
Preparing manuscripts for submission
When preparing the manuscripts, authors must follow the ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly work in Medical Journals.
The manuscript structure should, according to the study design.
The main guidelines, relevant to RESS scope are described below.
Resumo (Abstract in Portuguese)
Palavras-chave (Keywords in Portuguese)
Resumen (Abstract in Spanish)
Palabras llave (Keywords in Spanish)
Complete manuscript text
Introduction – Presentation of the problem that generated the research question, the given reason and study aim, in this order.
Methods – Description of the study design, the studied population, the methods used, including, when applicable, the calculation of the sample size, sampling methods, data collection procedure, studied variables and their categories, data processing and analysis procedures; when studies involve humans or animals, the relevant Ethical Considerations must be addressed (see Ethics in research involving human subjects section).
Results – Presentation of results achieved. It may refer to tables and figures self-explanatory (see item on Tables and Figures below).
Discussion –Comments on results achieved, their implications and limitations; comparison between the study and other publications and scientific literature relevant to the subject The last paragraph should contain the conclusions and the results’ implications to health services or policies.
cknowledgements – To be included after the Discussion section. They must be limited to the necessary minimum.
Authors’ contributions – A paragraph describing each author’s specific contribution.
References – The numeric system must be used in the text when citing references; the numbers must be placed in superscript above the text, without brackets, immediately after the citation and separated from each other by commas; in the case of references with sequential numbers, they should be separated by a hyphen, numbering only the first and the last reference of the sequential range (e.g.: 7,10-16); they must be placed after the authors’ contribution section. The references are to be listed in the same order as the citations in the text; in each reference the first six authors may be cited, if there are more than six authors the expression et al is to be used to refer to the remainder; the titles of journals, books and publishers are to be written in full; no more than 30 citations are to be made; for systematic review and meta-analysis articles there is no limit to the number of citations but the manuscript must keep to the word number limit defined in these Instructions; Reference format must be in accordance with ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals (available at www.icmje.org), with adaptations as per the following examples:
When the book’s author is the chapter’s author
Ordinances and Laws
Theses and dissertations
Tables and figures
Original and review articles should contain up to 5 tables and/or figures, in total. For research notes and experience reports, the limit is 3 tables and/or figures; and for experience reports, four tables and/or figures.
Figures and tables should be put at the end of the manuscript, when possible, or in separate files sorted as cited in the text, always in editable format. Tables and figures titles should be concise and avoid the use of abbreviations or acronyms. If these must be used in titles, they should be explained with subtitles at the bottom of each table or figure. Tables and figures must be presented in black and white or grey shades only.
Use of acronyms
The use of uncommon acronyms should be avoided. Their use should be employed only when they are recognized by the literature; valuing the manuscript clarity. Some recognized acronyms are: WHO, HIV, AIDS.
Acronyms with up to three letters should be written in upper case letters (e.g. DOU, USP, OIT). When unknown acronyms are used for the first time the words they represent must be written in full, followed by the acronym in brackets. Acronyms and abbreviations comprised only of consonants should be written in upper case letters. Acronyms with four letters or more should be written in capital letters, if each one of them is pronounced separately (e.g. BNDES, INSS, IBGE). In the case of acronyms with four letters or more that form a word comprised of vowels and consonants, only the first letter should be capitalized (e.g. Funasa, Datasus, Sinan). Acronyms including upper and lower case letters should be written as originally created (e.g. CNPq, UnB). Foreign acronyms (not Brazilian ones) are recommended to be translated into Portuguese if such translation is universally accepted. If there is no corresponding acronym in Portuguese, the original acronym is to be used even if the full name in Portuguese does not correspond to the acronym (e.g. Organização das Nações Unidas para a Educação, a Ciência e a Cultura - Unesco). Some foreign acronyms have been adopted in popular communication as a name, such as the word AIDS in English. The Ministry of Health National AIDS Commission (CNAIDS) has decided to recommend that all Ministry documents and publications may refer to the acronym by its original English name, but in lower case letters: aids (BRASIL. Fundação Nacional de Saúde. Manual de editoração e produção visual da Fundação Nacional de Saúde. Brasília: Funasa, 2004. 272p.). Check the electronic set of acronyms of the Ministry of Health.
Manuscript analysis and acceptance
Only manuscripts having the indicated format and containing subjects relevant to the journal’s scope will be accepted. In the case of studies involving human subjects, a preliminary analysis will be made to verify their potential for being published and being of interest to the journal’s readers. Manuscripts not meeting these requirements will not be accepted. The Journal adopts Ephorus and iThenticate systems for identifying plagiarism.
Manuscripts considered relevant to be published will go through the editorial process, composed by the following stages:
1) Technical review – it is conducted by the Editorial Board. It consists basically on reviewing aspects of form and scientific writing, so the manuscript fits into all the aspects from the authors’ instructions and is able to start the external peer review process.
2) External peer review – it is conducted by at least two reviewers who do not belong to the Editorial Board (ad hoc reviewers), that present solid knowledge on the manuscript topic. On this stage, the ad hoc reviewers are supposed to assess the scientific merit and the manuscript format, making constructive critics to its improvement. RESS adopts the system of double-blind review, in which the ad hoc reviewers do not know who the authors are and are not named in the review sent to the authors. The ad hoc reviewers must follow the ethics guidelines recommended by the COPE, available at:http://publicationethics.org/files/Ethical_guidelines_for_peer_reviewers_0.pdf
3) Editorial Board review – after submitting the redraft version of the manuscript, according to the double-blind review, the editorial board will assess the manuscript again, checking the acceptance or the reasons for not accepting the ad hoc reviewers’ suggestion, as well as, when relevant, will highlight aspects that may be improved on the presentation of the study report, issues related to the pattern for publishing at RESS. On this stage, one more time, it is verified if the manuscript complies with all the journal’s instructions.
4) Editorial Committee final review – after the manuscript is pre-approved for publishing by the editorial board, one of the members of the Editorial Committee, with knowledge on the topic, will assess it. On this stage, the manuscript can be considered as approved and ready for publishing, approved with adjustment to be done or not approved for publishing.
It is important to highlight that, at all the stages, more than one review round may be necessary.
The considerations will be sent to the authors with a defined timetable to be returned. The authors are recommended to pay attention to communications that will be sent to the e-mail address informed on the submission, as well as to observe the deadlines to answer. Not observing the deadline, mainly when there is no justification , may be a reason to stop the manuscript editorial process.
Once manuscripts have been approved for publication but still require small adjustments or corrections, the journal’s editors reserve the right to do so.
Electronic page proof
Submitting the manuscripts
There are no fees for submission, evaluation or publication of articles. Manuscripts are to be submitted to Sistema SciELO de Publicação. In case the authors do not receive any submission confirmation from RESS Secretariat, they should contact the journal through the alternative electronic address: firstname.lastname@example.org.
As supplementary file, the Statement of Liability, signed by all authors, must be attached in PDF format
The authors may choose up to three possible reviewers who are experts on the manuscript’s specific subject. Authors also have the option of indicating up to three peer reviewers to whom they would not like their manuscript to be submitted. The journal’s editors will decide whether or not to accept the authors’ suggestions.
1. Format: A4 size paper with 3 cm margins, Times New Roman font, size 12, double-spaced, numbered pages.
2. Title page:
3. Abstract in English, Resumo in Portuguese and Resumen in Spanish for original articles, review articles and research notes, in structured format: objective, methods, results and conclusion. Palavras-chave/Keywords/Palabras clave selected from the Health Sciences Descriptors (DeCS), available at the website (http://decs.bvs.br).
5. Inform the approval number given by the Research Ethics Committee and the clinical trial registration number or of the systematic review; and other ethical considerations in the last paragraph of Methods section.
4. Manuscript: original articles, review articles and research notes must contain the following sections: Introduction, Methods, Results and Discussion. Please, observe the words limit for each manuscript type
6. A paragraph mentioning the authors’ contributions.
7. Acknowledgment only with the consent of persons mentioned..
8. References standardized as per ICMJE (Vancouver Style), numbered in the same order as they appear in the text; ensure that all are cited in the text and that their order of citation corresponds to the order shown in the References list at the end of the manuscript.
9. Tables and figures – no more than five for original and review articles; no more than three for research notes; and no more than four for experience reports.
10. Statement of Liability, signed by all authors.
Updated on September, 2017.
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Epidemiologia e Serviços de Saúde
Coordenação-Geral de Desenvolvimento da Epidemiologia em Serviços - CGDEP
SCS, Quadra 4, Bloco A, Edifício Principal, 5o Andar
Brasília-DF. CEP: 70304-000
Tel: (55 61) 3213-8387/8397
Fax: (55 61) 3213-8404