ISSN 0034-8910 printed version
ISSN 1518-8787 versión online

INSTRUCTIONS TO AUTHORS

 

Categories of articles

Manuscripts are accepted in the following languages: Portuguese, Spanish and English.
The manuscript of an original research should follow the structure known as IMRD: Introduction, Methods, Results and Discussion (Text Structure). Manuscripts based on qualitative research may have other formats, assimilating Results and Discussion in a single section and Final Remarks/Conclusions. Other categories of manuscripts (reviews, commentaries etc.) follow appropriate specific text formats.

Studies should be presented so that any interested researcher may be able to reproduce the results. Therefore, we encourage the use of the following recommendations, according to the category of the submitted manuscript:

  • CONSORT checklist and fluxogram for controlled and randomized essays
  • STARD checklist and fluxogram for diagnostic accuracy studies
  • MOOSE checklist and fluxogram for meta-analysis and systematic reviews of observational studies
  • PRISMA checklist and fluxogram for systematic reviews and meta-analysis
  • STROBE checklist for observational studies in epidemiology
  • RATS checklist for qualitative studies

Details of the items required for submission of the manuscript are described according to the article category.

Article categories

a) Original Articles

Include observational studies, experimental or quasi-experimental studies, programs evaluation, cost-effectiveness analysis, decision analysis and studies on evaluation of diagnostic tests performance for population screening. Each article should contain clear objectives and hypotheses, design and methods used, results, discussion and conclusions.

Also include theoretical essays (critical and formulation of relevant theoretical knowledge) and articles dedicated to the presentation and discussion of methodological aspects and techniques used in public health research. In this case, the text should be divided into topics to guide the reader, regarding the essential elements of the argument being developed.

Measuring instruments in population surveys
Manuscripts dealing with measuring instruments may include aspects of the development, evaluation and cross-cultural adaptation for use in population studies, excluding those of clinical application, which do not fall within the scope of RSP.

To the manuscripts exploring measuring instruments, we recommend the presentation of a detailed assessment of the construct being evaluated, including possible intensity gradient and sub-dimensions. The development of a new instrument should be supported by the existing literature, explicitly identifying the failure of previous proposals and justifying the need for a new instrument.

The proposal, selection and preparation of the items should be detailed, as well as the employment of strategies to adapt them to the construct, including the use of qualitative research techniques (in-depth interviews, focus groups etc.), meetings with expert panels, among others. The route taken in defining the way items are measured and pre-tests conducted with its preliminary settings, should be described in the text. The evaluation of face, content, criterion, construct and/or dimensional validity should be presented in detail.

Instrument reliability analysis should also be presented and discussed, including internal consistency measures, test-retest reliability and/or inter-observer agreement. Authors should explain the selection process of the final instrument and place it in a critical and comparative perspective with other instruments used to measure the same construct or similar constructs.

Manuscripts on cross-cultural adaptation of measuring instruments, should meet, in general, all the recommendations mentioned above, and should also clarify the guiding theoretical model used in the process. Authors should also justify the choice of an instrument for adaptation to a specific sociocultural context, based on thorough literature review. Finally, authors should explicitly state which steps of the theoretical model were used, and how they were employed, for the adaptation of the work submitted for publication.
Note: The measurement instrument should be included as an annex of the submitted articles.

During the preparation of the manuscript, in addition to the recommendations mentioned above, please check the following formatting instructions.

Formatting:

  • Should include up to 3500 words (excluding abstracts, tables, figures and references).
  • Number of tables/figures: up to 5 in total.
  • Number of references: up to 30 in total.
  • Abstracts in the structured format with up to 300 words.

b) Brief communications –short reports of findings that are of interest to public health, but do not support a more comprehensive analysis and a more lengthy discussion.

Formatting:
The presentation should follow the same guidelines required for all original articles.

  • Must contain up to 1500 words (excluding abstracts, tables, figures and references)
  • Number of tables/figures: one table or figure.
  • Number of references: up to 5 in total.
  • Abstracts in the narrative format with up to 100 words.

c) Review articles

Systematic review and meta-analysis – By summarizing results of original studies, quantitative or qualitative, it seeks to answer the specific question of relevance to public health. It describes in detail the search process of the original studies, the criteria used to select those that were included in the review and the procedures used in the synthesis of the results obtained through the studies reviewed. Check:

MOOSE checklist and fluxogram for meta-analysis and systematic reviews of observational studies
PRISMA checklist and fluxogram for systematic reviews and meta-analysis

Narrative/critical review – The narrative or critical review has a descriptive-discursive character, dedicated to the comprehensive presentation and discussion of scientific issues in the field of Public Health. Should clearly formulate a scientific object of interest, logical reasoning, theoretical and methodological review of the studies consulted and a concluding summary. It should be elaborated by researchers with experience in the field concerned or by experts of recognized competence.

Formatting:

  • Must contain up to 4000 words (excluding abstracts, tables, figures and references).
  • Number of tables/figures: up to 5 in total.
  • Number of references: no limits.
  • Abstracts in the structured format with up to 300 words or in a narrative format with up to 150 words.

d) Commentary

Aim to stimulate discussion, introduce the debate and “fuel” controversies about relevant aspects of public health. The text should be divided into topics or subtopics and the Introduction should include the subject and its importance. Cited references should support the main issues addressed in the article.

Formatting:

  • Must contain up to 2000 words (excluding abstracts, tables, figures and references).
  • Number of references: up to 30 in total.
  • Number of tables/figures: up to 5 in total.
  • Abstracts in a narrative format with up to 150 words.
We also publish Letters to the Editor with up to 600 words and 5 references.

 

DATA FOR MANUSCRIPT IDENTIFICATION

Authorship

The concept of authorship is based on the substantial contribution of each of the people listed as authors, especially regarding the design of the research project, analysis and interpretation of data, writing and critical review. The contribution of each author should be made clear in a statement for this specific purpose. The inclusion of authors whose contribution does not meet the above criteria are not justified.

Author’s identification data (registration)

Name and surname: The author should follow the format in which he/she has already been indexed in the databases.

Correspondence: It must contain the name and address of the author responsible for correspondence.

Institution: Up to three institutional affiliation hierarchies may be included (e.g. department, college, university).

Coauthors: Identify the coauthors of the manuscript by name, surname and institution, following the order of authorship.

Research funding: If the research was subsidized, the type of aid, the name of the funding agency and the process number should be indicated.

Prior Presentation: If the research has already been presented at a scientific meeting, indicate the event name, place and year of completion.

 

CONFLICT OF INTERESTS

When based on a thesis or dissertation, indicate the author's name, title, year, name of the graduate program and the institution where it was presented.

The public confidence in the peer review process and the credibility of published articles depend, in part, on how conflicts of interest are managed during the writing, peer review and decision-making by the editors.
Conflicts of interest may arise when authors, reviewers and editors have interests that, clear or not, may influence the development or the evaluation of the manuscripts. Conflict of interest can be personal, commercial, political, academic or financial in nature.

When authors submit a manuscript, they are responsible for recognizing and disclosing financial conflicts or others, which may have influenced their work. Authors must acknowledge all financial support for the work and other financial or personal connections linked to the research. The reporter should disclose to the editors any conflicts of interest that could bias their opinions of the manuscript, and, when appropriate, should declare himself/herself unqualified to review it.

If the authors are not certain what may constitute a potential conflict of interest, they should contact the editorial office.

 

Statements and documents

In accordance with the guidelines of the International Committee of Medical Journal Editors, some documents and statements are requested from the author(s) for the evaluation of the manuscript. Observe the list of documents below and, when applicable, attach the document to the process. The moment when these documents will be requested varies:

Document/statement

Who signs

When to attach

a. Presentation letter

All authors

 At submission

b. Responsibility Statement

All authors

 At submission

c. Responsibility for Acknowledgments

Responsible author

 After approval

d. Copyright Transfer

All authors

 After approval

a. PRESENTATION LETTER

The letter should be signed by all the authors and should contain:

  • Information on the findings and most important conclusions of the manuscript, explaining its significance to public health.
  • If the authors have articles published in the line of research of the manuscript, mention up to three.
  • Responsibility Statement for each author: have substantially contributed to the conception and design, or analysis and interpretation of the data; have significantly contributed to the manuscript draft or critical review of the content; and have participated in the approval of the final version of the manuscript. For more information about authorship criteria, see the RSP site.
  • Statement of potential conflicts of interest of the authors.
  • Confirm the exclusive submission of the manuscript to RSP.
  • Answer – What is new in your study? Why should it be published in this journal?

b. RESPONSIBILITY STATEMENT
According to the authorship criteria of the International Committee of Medical Journal Editors, authors should meet all the following conditions: (1) have significantly contributed to the conception and design, or analysis and interpretation of data; (2) have significantly contributed to the elaboration of the draft or critical review of the content; and (3) have been involved in the approval of the final version of the manuscript.

In case of a large or multi-centered group having developed the work, the group should identify the individuals who accepted direct responsibility for the manuscript. These individuals should fulfill the criteria for authorship defined above and editors will ask them to submit the statements required in the submission of manuscripts. The corresponding author should clearly indicate the preferred citation for the group name and identify its members. Usually, names will be listed at the end of the article.

Acquisition of funding, data collection, or general supervision of the research group, alone, do not justify authorship.

All those listed as authors must sign a responsibility statement.

c. AKNOWLEDGEMENTS
Should include the names of those who, though not fulfilling the requirements for authorship, provided collaboration to the work. The reason for the acknowledgement should be cited, for instance, scientific advice, critical review of the manuscript, data collection etc. Those mentioned should have allowed the inclusion of their names and the author must attach the Responsibility Statement for the Acknowledgments. This part may also include any logistical support from institutions.

d. COPYWRIGHT TRANSFER
All authors should read, sign and send this document, transferring their copyrights. The article will only be released for publication when the document is in the possession of RSP.

 

PREPARATION OF THE MANUSCRIPT

Title in the original language of the manuscript and in its English version
The title should be concise and complete, containing relevant information to enable recovery of the article in the databases. The limit is 90 characters, including spaces. If the manuscript is submitted in English, please provide the title in Portuguese as well.

Short title
It should contain up to 45 characters.

Descriptors
Should include between 3 and 10, obtained from the "Descritores em Ciências da Saúde" (DeCS) (based on the Medical Subject Headings (MeSH)) when in Portuguese, Spanish and English. If appropriate descriptors to the theme of the manuscript are not found, free terms may be indicated (or keywords), even though non-existent in these established vocabularies.

Figures and Tables
All graphical and tabular elements displayed should be identified as figures or tables, and sequentially numbered, starting with one, and not as charts, graphs etc.

Abstract
Abstracts are published in Portuguese, Spanish and English. For the registration of the manuscript, two abstracts must be presented, one in the original language of the manuscript and the other in English (or Portuguese, if the manuscript submitted is in English). The specifications for the type of abstract are described in each of the article categories. As a general rule, the abstract should include: the objective of the study, the main methodological procedures (study population, place and year, observational and analytical methods), main results and the conclusions.

Text structure
Introduction – Should be short, describing the context and the justification of the study, supported by references relevant to the objective of the manuscript, which must be made clear at the end of this part. No results or conclusions of the study being presented should be mentioned.

Methods – The procedures adopted should be clearly described; as well as the variables analyzed, with its respective definitions when necessary and the hypothesis to be tested. Descriptions should include population and the sample, measuring instruments, with the presentation, if possible, of the validity measures; and contain information on the collection and processing of the data. Due reference to the methods and techniques employed, including statistical methods should be included; new or substantially modified methods should be described, explaining the reasons for their use and citing their limitations. The research ethical criteria must be met. The authors should state that the research was conducted within the ethical standards and approved by the ethics committee.

Results – Should be presented in a logical sequence, starting with the description of the most important data. Tables and figures should be restricted to those necessary for argument and description of the data in the text should be restricted to the most important. Graphs should be used to highlight the most relevant results and summarize complex relationships. Data in graphs and tables should not be duplicated or repeated in the text. Numerical results should specify the statistical methods used in the analysis. Extra or additional material and technical details may be disclosed in the electronic version of the article.

Discussion - From the data obtained and the results achieved, new and important aspects observed should be interpreted in the light of the scientific literature and existing theories in the field. Arguments and evidence based on personal communication or disclosed in restricted documents cannot serve to support the author's arguments. Both the limitations of the work and its implications for future research should be clarified. Include only assumptions and generalizations based on work data. The results should bring up the rear of this part, reiterating the article’s objective.

References
Listing – References should be standardized according to the Vancouver style - Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publication, organized alphabetically and numbered. The titles of the journals should be referred to in their abbreviated format, according to PubMed, and italicized. In cases of publications with up to six authors, cite them all; above six, cite the first six, followed by the Latin expression “et al”. References by the same author should be arranged in ascending chronological order. Whenever possible, include the aforementioned documented DOI in accordance with the following examples.

Examples:

Journal articles
Narvai PC. Cárie dentária e flúor: uma relação do século XX. Cienc Saude Coletiva. 2000;5(2):381-92. DOI:10.1590/S1413-81232000000200011
Zinn-Souza LC, Nagai R, Teixeira LR, Latorre MRDO, Roberts R, Cooper SP, et al. Fatores associados a sintomas depressivos em estudantes do ensino médio de São Paulo, Brasil. Rev Saude Publica. 2008;42(1):34-40. DOI:10.1590/S0034-89102008000100005

Books
Wunsch Filho V, Koifman S. Tumores malignos relacionados com o trabalho. In: Mendes R, coordenador. Patologia do trabalho. 2. ed. São Paulo: Atheneu; 2003. v.2, p. 990-1040.

Foley KM, Gelband H, editors. Improving palliative care for cancer Washington: National Academy Press; 2001[cited 2003 jul 13] Disponível em: http://www.nap.edu/catalog.php?record_id=10149

For other examples, we recommend consulting the guidelines (“Citing Medicine”) of the National Library of Medicine, available at http://www.ncbi.nlm.nih.gov/bookshelf/br.fcgi?book=citmed.
References to documents not indexed in the international scientific literature, generally confined to an institution or to an event (theses, research reports, presentations at events, among others) and information extracted from electronic documents, not permanently kept in sites, if relevant, must appear in the footnotes of the pages, where the citation appears.

Text citation
Reference should be indicated by its number in the list, placed as a superscript before the punctuation in the text, without using parentheses, brackets or the like. In cases in which the author's name and year of quotation is relevant, the reference number should be placed after the author's name. Works with two authors should refer to the two authors linked by “and”. In other cases, should display only the first author (followed by “et al.” in cases of multiple authors).

Examples:
The promotion of health in the population has as a reference the article by Evans and Stoddart9, which considers the distribution of income, social development and individual reaction in determining health and disease processes.
According to Lima et al.9 (2006), the prevalence of mental disorders in medical students is higher than in the general population.

Tables
Should be presented at the end of the text, after the references, consecutively numbered with Arabic numerals in the order they are mentioned in the text. Each one should have a brief title, no horizontal or vertical markings. Notes should be placed at the footnotes of the table and not in the header or title. If a table is extracted from another work, previously published, authors should formally request authorization from the journal which published it, for reproduction.
For a readable table, the maximum number of columns is 10, depending on the amount of the contents of each cell. Notes in tables should be indicated by letters and be underlined.

Figures
Illustrations (photographs, drawings, graphs etc.) should be cited as Figures and numbered consecutively with Arabic numerals in the order they are mentioned in the text and presented after the tables. Should contain a title and caption displayed at the bottom of the figure. They will only be accepted for publication if sufficiently clear and with digital quality, preferably in the vector format. In the JPEG format, the minimum resolution is 300 dpi. Graphs presented with gridlines will not be accepted, and the elements (bars, circles) should not present volume (3-D). If there is a figure extracted from another work, previously published, authors must request permission in writing to reproduce it.

Checklist for submission
1. Name of each author and his/her affiliated institution, including e-mail and telephone.
2. Title of the manuscript in Portuguese and in English, with up to 90 characters, including spaces between words.
3. Short title with up to 45 characters.
4. Article presented in Arial, size 12, in the Word format or similar (doc, docx and rtf).
5. Structured abstracts for original research papers in two languages, one of them necessarily in English.
6. Narrative abstracts for manuscripts that are not research in two languages, one of them necessarily in English.
7. Presentation Letter, stating the responsibility of authorship and conflict of interest, signed by all the authors.
8. Name of the funding agency and process number(s).
9. In cases of articles based on thesis/dissertation, the name the institution/program should be indicated, including the degree and year of presentation.
10. References should follow the Vancouver guidelines, alphabetically sorted by first author and numbered, making sure that they are all cited within the text.
11. Tables should be sequentially numbered, with title and notes, with a maximum of 10 columns.
12. Figure in the vector format or in pdf, or tiff, or jpeg, or bmp must have a minimum resolution of 300 dpi; when it comes to graphics, they should be without gridlines and without volume.
13. Tables and figures should not exceed a total of five, in total.

 

EDITORIAL PROCESS

a) Review of the scientific writing

To be published, the approved manuscript is submitted for review of scientific writing, grammar and style. RSP reserves the right to make amendments, seeking perfect communication with the readers. The corresponding author will have access to all the modifications suggested until the very last proof submitted. Even the English version of the article will be available for review.

b) Proofs

After its approval by the editors, the manuscript will be checked by a team, responsible for reviewing: scientific writing (clarity, brevity, objectivity and soundness), grammar and style.

The corresponding author will receive a proof, in text file (doc, docx or rtf) with the comments/changes made by the technical reading staff. The deadline for reviewing this proof is two days.

If there are still doubts in this proof, the editorial team will contact the author for a review, until a final version of the text can be reached. Then, the final text will undergo a grammar review. After this review, the author will receive a new proof, in the final form for publication. In this last review, only error corrections can be made, format adjustments will not be accepted. The deadline for the final review is of one day.

Articles submitted in Portuguese or Spanish will be translated into English. About a week after the author has finished proofreading the article, RSP will send the English version of the article for the author’s consideration. During this review, the author should pay attention to possible misinterpretations, vocabulary area and mainly content equivalence with the “approved original” version. The deadline for reviewing the English version is two days.

The Journal adopts a continued publishing system (rolling pass). Thus, the publication of the article becomes faster: it is not dependent on other articles to compose an issue, but the individual process of each article. Therefore, we request compliance with the deadlines.

 

CHARGE PER ARTICLE PUBLISHED

In January 2012, the RSP established a fee per published article. All authors of manuscripts accepted for publication are charged. These publication fees supplement public funding from the Universidade de São Paulo and research support foundations of the state of São Paulo and federal support. This additional support is essential to ensure quality, impact and periodicity of our journal, including the maintenance of electronic manuscript submission and review system, article review by public health specialists and translation of all manuscripts not originally submitted in English, or grammar and style review for manuscripts originally written in English.

After three years and a half without adjustment, from July 01, 2015, the fees will increase by 20%, i.e., will be of BRL 1,800.00 (or the equivalent in US dollars) for original articles, reviews and comments; and BRL 1,200.00 (or the equivalent in US dollars) for brief communications. Once the manuscript has been approved, the corresponding author will receive instructions for the payment of the publication fee.

The RSP will provide authors the required proof of payment for requesting reimbursement from their home institutions, graduate programs or support of research agencies.

 

Supplements

Major public health issues can be subjects of supplements. Revista publishes up to a maximum of two supplements per issue a year, under request.

Supplements are coordinated by at least three editors: one is necessarily a Revista's editor appointed by the Scientific Editor and the other two are invited-editors who can be designated by the part proposing the supplement.

All articles submitted for publication in the Supplement will be reviewed by external peer reviewers designated by the Supplement's editors. The final decision on the publication of each article will be made by the Revista's Editor appointed to the Supplement.

The Supplement may include original articles (including theory assays, review, and brief communications) and commentaries.

Authors should submit their manuscripts in accordance with the "Instructions for Authors" available at Revista's website.

To be indexed, both the authors of the Supplement's articles and the Supplement's editors should clarify any potential conflicts of interest for its publication. Each article as well as the Revista's back cover should include any information on conflicts of interest involving authors, editors and funding agencies.

a) PRESENTATION LETTER

City, Month Day, Year.

Dear Mr. Editor, Revista de Saúde Pública

We submit to your appreciation the work “____________[title]_____________”, which is within the purview of the areas of interest of RSP. The journal was chosen due to the [insert the justifications of the journal’s choice for the publication of the manuscript].

Author 1 participated on the conception, planning, analysis, interpretation and writing of the work; and, author 2 participated on the interpretation and writing of the work. Both authors approve the final submitted version.

The work is being submitted exclusively to RSP. The authors disclose no conflict of interest regarding this work. (If there is conflict, specify).

 

__________________________
complete name of author 1+ signature

___________________________
complete name of author 2+ signature

 

b) RESPONSIBILITY STATEMENT

I, (complete name), certify that I have participated as an author in the manuscript entitled (title) according to the following terms:

“I guarantee that I have sufficiently participated of the work, thus making public my responsibility with its content.”

“I guarantee that the manuscript represents an original work and that neither this manuscript, partly or fully, or any other work with substantially similar content, of my authorship, was published or is being considered for publication in another journal, be it in the printed or the electronic format, except for the described in the attachment.”

“I attest that, if requested, I will provide or fully cooperate in obtaining and providing data on which the manuscript is based, for the editors’ examination.”

 

Contribution: _______________________________________________________________

 

_________________________                                       ___________________
Local, date                                                                   Signature

c) STATEMENT OF RESPONSIBILITY FOR THE ACKNOWLEDGEMENTS

I,  (complete name of the author responsible for the submission), author of the manuscript entitled (complete title of the article):

  • Guarantee that all those who have substantially contributed to writing of the manuscript, but did not meet the criteria for authorship, are named in their specific contributions in the Acknowledgements of the manuscript.
  • Guarantee that all those mentioned in the Acknowledgements have expressed their permission in writing.

 

_____/_____/_______                                  _________________________________
DATE                                                                   COMPLETE NAME AND SIGNATURE

 

d) DECLARATION OF COPYRIGHT TRANSFER

I declare, for all intents and purposes, that we agree that the copyright for the manuscript [TITLE], approved for publication in Revista de Saúde Pública, will become the exclusive property of Faculdade de Saúde Pública, being thus prohibited any reproduction, total or partial, elsewhere or publication media, printed or electronic, without prior and necessary authorization.

Authors:

_______________________            _______ _______________________
Local, date                                            COMPLETE NAME + Signature

_______________________        _______ _______________________
Local, date                                           COMPLETE NAME + Signature

 

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