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Procedure of the evaluation and admission process of journals in the SciELO Brazil Collection

(Updated: 2022/08/16)

To be assessed and admitted, the journal must accept and follow the SciELO Brazil Indexing Criteria for admission and subsequent permanence in the SciELO Brazil Collection.

All decisions regarding the admission and permanence of journals in the SciELO Brazil Collection are the Advisory Committee’s responsibility.

The process of admitting a journal to the SciELO Brazil Collection begins with the voluntary submission of an evaluation request by the journal Editor-in-Chief. The evaluation request must be sent by e-mail to <scielo.avaliacao@scielo.org> addressed to the Indexing Unit of the SciELO Brazil Collection, which serves as the Secretariat of the SciELO Brazil Collection Advisory Committee. The message must be accompanied by the following attachments::

−    Presentation letter
Signed by the Editor-in-Chief, the letter presents the journal to the SciELO Brazil Collection Advisory Committee supporting the journal's indexing based on its academic relevance, and, if applicable, its social, cultural and economic relevance. The emphasis should be on the differentiated or specific contribution the journal provides to the thematic area of the research it communicates and to the SciELO Brazil Collection. The letter must express knowledge of the SciELO Brazil Criteria, justification for any criteria the journal might not currently meet and the prospects for doing so in the near future.

−    Document for submitting a journal evaluation request for admission to the SciELO Brazil Collection 
The document comprises 14 pages of an Excel spreadsheets that combine data that together describe a journal regarding the SciELO Brazil Criteria. Each page contains a form for describing the journal’s specific characteristics and capabilities. They are: Introduction, 1. Open Science, 2. Identification, 3. Presentation format, 4. Permanent editorial board, 5. Ad-hoc referees and editors, 6. Authors, 7. Evaluation of manuscripts, 8. Conflict of Interests, 9. Publication of dossiers, special numbers and supplements, 10. Ethics in the communication flow, 11. Production flow - quantity, 12. Production flow - times, 13. Cultural and social relevance, and 14. DEIA Principles. The model document is available online, in Portuguese.

−    Manuscript evaluation form employed by the journal
Copy of the orientation guide for reviewers on the evaluation of manuscripts and/or form used by reviewers to record the evaluation and recommendations.

−    Editorial Development Plan (EDP)
The document must report the journal's performance in bibliometric indicators in the context of the thematic area also inform the journal's qualification. It is a critical component of editorial management, which defines actions, necessary resources and expected results for the next 3 to 5 years.

The documentation gathered comprises a dossier on the journal that informs the evaluation process for admission organized in two stages. The initial stage is called pre-evaluation, since it aims at verifying whether the journal meets the minimum criteria to proceed to the second stage, when it is assessed for scientific, cultural, social and economic relevance with an emphasis on contributing to the performance of the respective thematic area and for the development of the SciELO Brazil Collection. In the second stage, the journal's dossier is enriched with two or more expert opinions.

The relevance of the journal is assessed regarding the set of indexed journals in the same thematic area and the collection.

Important: For the evaluation of the journal, only the production communicated in the last two years are considered. Special numbers and supplements will not be considered in the evaluation process.