Open-access Exploring the Influences of Cybernetic and Dynamic Controls on Flexibility and Performance

ABSTRACT

This paper investigates the influence of cybernetic and dynamic controls on strategic and operational flexibility and, consequently, on monetary and non-monetary performance indicators. Even though business and operation strategies have been the object of many studies, management accounting studies on how management control systems could contribute to flexibility are scarce. We conducted a survey with 89 professionals who work in Brazilian companies and employed structural equation modeling (SEM) to test the relationships included in the theoretical model. Our findings indicate that the relationship between monetary cybernetic control and strategic flexibility is not statistically significant. The results support the positive association between non-monetary and dynamic controls on strategic flexibility. Finally, the findings also support the mediating role of operational flexibility in the relationship between strategic flexibility and performance. This paper’s main contribution to the management control literature is its explanation of the impact of management control systems on strategic flexibility, operational flexibility, and organizational performance. For practitioners, the results highlight the importance of role management control and business strategy to leverage performance.

Keywords:
cybernetic controls; dynamic controls; flexibility; performance

INTRODUCTION

The management accounting literature recognizes the role of management controls as a set of artifacts, tools, procedures, and systems used by companies to encourage people to achieve organizational goals (Dimes & Villiers, 2021; Ferreira & Otley, 2009; Jukka, 2023; Malmi & Brown, 2008; Merchant & Van der Stede, 2012). Cybernetic controls are part of a management control package, which is fundamentally based on the comparison of planned and actual performance among different management controls. The benefits of using these controls relate to identifying and correcting deviations and implementing initiatives to approximate the actual results to the targets (Biswas & Akroyd, 2022a; Biswas & Akroyd, 2022b; Kaveski & Beuren, 2020; Malmi & Brown, 2008; Merchant & Van der Stede, 2012).

However, when cyber control emphasizes monetary indicators, it may induce managers to prioritize short-term rather than long-term objectives, creating the problem of managerial myopia (Merchant, 1990). The use of non-monetary indicators is recommended to avoid such decision-making bias, as they may better reflect long-term performance (Bedford et al., 2016; Bedford & Malmi, 2015; Dossi et al., 2010). The use of both types of performance indicators is known as hybrid control targets (Malmi & Brown, 2008) or measurement diversity (Bedford & Malmi, 2015). In this research, we use those control mechanisms (cybernetic and dynamic controls) to analyze how they influence flexibility and performance.

In addition to issues concerning the performance indicators used, the effectiveness of management controls in monitoring managerial actions in uncertain, complex, and particularly ambiguous environments has been questioned because the scenarios are constantly changing, making planning useless (Bennett & Lemoine, 2014). Earlier studies observed these problems and proposed alternative techniques and practices that could be more effective in such environments. Those techniques include rolling forecasting (Hansen, 2011), continuous budgeting (Frow et al., 2010), and beyond budgeting (Henttu-Aho & Järvinen, 2013; Østergren & Stensaker, 2011).

Although researchers had suggested that these techniques contribute to organizational flexibility, Franco-Santos et al. (2012) questioned this. After an extensive literature review of the field of management accounting, they found no clear answers to the question of how current performance systems can encourage flexibility and dynamism.

Some previous research investigated aspects of organizational flexibility; for example, Abernethy and Lillis (1995) found that a reduction in the use of performance measures was related to increased organizational commitment to flexibility. Meanwhile, Chenhall and Langfield-Smith (1998) linked differentiation strategy to operational flexibility through product flexibility. In subsequent work, Chenhall, 2005 observed that an integrated performance measurement system could improve flexibility, including a budget, balanced scorecard, and strategic alignment. Moreover, Shuiabi et al. (2005) and Patel (2011) suggested that fewer formal structures should improve the system’s ability to handle change. Endenich et al. (2022) recently emphasized the positive role of management control systems (MCS) in innovative and entrepreneurial processes. And Brüggemann et al. (2022) suggest that organizational agility is an essential factor (mediator) that reinforces the effects of PMS on open innovation.

Few studies in management accounting have investigated the antecedents of flexibility and its impact on performance, either by considering flexibility as an organizational competency under the perspective of resource-based theory (RBT) or as an outcome of a set of management practices, according to the practice-based view (PBV). Therefore, the research question is: What are the impacts of cybernetic and dynamic controls on flexibility and performance (monetary and non-monetary)?

To answer this research question, we conducted a survey with professionals working in finance and controllership in companies located in Brazil, from which we obtained 89 valid responses. We used structural equation modeling (SEM) to analyze the relationships between the constructs.

Our study contributes to the management control literature in three ways. First, we tested several managerial controls as antecedents of strategic flexibility, finding that non-monetary cybernetic and dynamic controls contribute to flexibility. Second, our results suggest that business strategy only improves performance when mediated by functional strategy, represented by operational strategy in this study. And finally, we defined and operationalized the concept of dynamic controls.

Regarding management practice for companies, our study also highlights to managers that control mechanisms associated with business strategy are essential to improve organizational performance. Moreover, our findings also provide evidence that the mediation of operational flexibility positively impacts the connection between strategic flexibility and performance, which means that more than strategic flexibility is needed to leverage performance. Thus, managers must examine the operational context when defining the business strategy (Skinner, 1969; Wheelwright, 1984).

This manuscript is structured as follows: section two discusses theoretical foundations and hypotheses; section three presents the methodology; section four presents and discusses the results; and section five provides final considerations.

THEORETICAL BACKGROUND

This section discusses the importance of management control systems, their classifications, their relationship with organizational strategic and operational flexibility, and the relationship between flexibility and firm performance. During the discussion, we will demonstrate the reasoning that led us to our hypotheses.

Early studies have already observed the importance of managerial practice. Langfield-Smith (1997) suggested that MCS practices are essential to business strategy formulation and implementation. She suggested that business strategy could be analyzed by its typology (prospector or defender), business positioning (cost leadership or differentiation), and mission (hold, build, or harvest). Combinations of different levels of these three dimensions will require different types of MCS to support business strategy implementation. Martins et al. (2023) also found a positive association between MCS practices and performance, which enhances companies’ competitiveness; moreover, MCS provides guidance for managers to deal with crises. This finding is in line with Beuren and Vaz (2021). Rehman et al. (2019) also found that MCS positively and significantly impacts performance through organizational capabilities. Furthermore, Bloom and Van Reenen (2010) and Bloom et al. (2012) advocated for the importance of managerial practice. They noted that simply adopting publicly available managerial practices will not necessarily improve organizational performance; the benefits of these practices depend on how well they are implemented and employed. These authors classified managerial practices into three categories: (a) ‘monitoring’ what is happening inside the organization; (b) ‘targeting’ or setting goals, monitoring results, and acting to keep the company oriented toward the goal; and (c) an ‘incentive’ to promote and reward company employees.

Using the same rationale as Bloom and Van Reenen (2010) and Bloom et al. (2012), Bromiley and Rau (2014; 2016) posited that easily imitable managerial practices could also explain firm performance. They explained that, due to the information asymmetry, a firm might not know the degree of adoption of the same managerial practices in competing organizations; hence, the degree of adoption of these imitable managerial practices could explain variations in firm performance. Furthermore, Bromiley and Rau (2014; 2016) discussed the assumption of the resource-based theory (RBT) by suggesting a theoretical approach alternative called the practice-based view (PBV), whereby researchers would use the adoption of publicly available managerial practices as an independent variable and firm performance as a dependent variable. According to PBV, the purpose of RBT is to explain sustained abnormal returns, while that of PBV is to explain variations in firm performance (Bromiley & Rau, 2014; 2016). Even though Brito and Sauan (2016) recognized that a superior level of management practices as organizational capabilities is connected to better performance (Dultra-de-Lima & Brito, 2023), they understand that RBT supports this effect; therefore, no new theory would be required, such as PBV. Yoshikuni et al. (2023) also highlight that strategic enterprise management practices enable decision-making performance and gain strategic flexibility in innovation.

Based on PBV and managerial practice, we propose a model where MCS is related to business and operations strategy performance. Our model differs from that of Santos-Vijande et al. (2012) in organizational capabilities, in which they investigated cost leadership and differentiation while we explored organizational flexibility. In terms of firm performance, we measure monetary and non-monetary performance.

MCS, performance, and strategic and operational flexibility

MCS supports the conception of the business strategy (Ho et al., 2014; Langfield-Smith, 1997) and monitors strategy deployment (Chenhall, 2003; Yanine et al., 2016). For example, Harlez and Malagueño (2016) observed that performance measurement systems correlate positively with firm performance when aligned with business priorities and top managers’ backgrounds. Earlier, Bedford (2015) noted that exploitative innovation is positively related to diagnostic and boundary controls, while exploratory innovation is associated negatively with boundary control and positively with interactive control systems. More operationally, Tenhiälä and Helkiö (2015) demonstrated that capacity, material planning, and controls are positively related to manufacturing flexibility.

Previous research has found that MCS is related to strategic flexibility, but this is only the case for certain forms of MCS. Considering that MCS comprises several dimensions (Bedford et al., 2016; Simons, 1994), we developed our argument about cybernetic and dynamic controls in the following hypotheses.

Figure 1 shows our proposed model relating MCS to firm performance. Below, we discuss the rationale for designing this model, the variables, and the hypotheses.

Figure 1
Theoretical model.

The signal (positive or negative) next to each hypothesis (H) is the expected result, given the potential causal relationships based on the previous literature.

Cybernetic controls

The fundamental characteristic of cybernetic controls is to compare the results achieved with targets, often derived from the company’s budget or system of goals. These goals can be measured using monetary and non-monetary indicators (Malmi & Brown, 2008).

Monetary controls involve comparing actual results with budgeted (forecast) results, generally focusing on indicators of profitability, sales, or market-share targets. Studies have suggested that defining goals based on the classic budgetary reserve generates sub-optimal performance, leading to dysfunctional behaviors (Merchant, 1990). For instance, financial performance indicators, such as profit, take time to provide information about the strategy’s efficacy based on budget compliance (Sliwka, 2002). Thus, the metrics are not reviewed dynamically, preventing managers from coping with constant business changes. Consequently, managers tend to miss business opportunities if budgets have not been considered during the budget process.

The limitations of monetary cybernetic control might prevent organizations from responding to changes in the business scenario since uncertainty could invalidate pre-established budget goals. In short, Libby and Lindsay (2010) observed that monetary control could be valuable if used with adequate human resources performance assessment and long-term, performance-oriented culture.

Due to the limitations of monetary cybernetic control, we expect it to make companies more rigid and less responsive to the business environment. Consequently, it will reduce strategic flexibility. Thus, we expect that:

H1.1. Monetary cybernetic control is negatively associated with strategic flexibility.

Most non-monetary performance indicators are related to learning, processes, and clients (Kaplan & Norton, 1992), which are proxies of long-term performance. A more comprehensive range of non-monetary measurements predicts future performance better, being less susceptible to manipulation than monetary indicators and easier to update (Bedford et al., 2016; Bedford & Malmi, 2015; Dossi & Patelli, 2010). Adopting different measurement perspectives tends to balance competing strategic priorities, and non-monetary indicators can translate strategy into operational terms. Given these characteristics of non-monetary cybernetic controls, we expect that:

H1.2. Non-monetary cybernetic control is positively associated with strategic flexibility.

Dynamic controls

One of the components that measure the effectiveness of a management control system is adaptability, which is the organization’s ability to respond to variations in the external environment (Bedford et al., 2016). To do this, we need what we are defining as dynamic controls.

Dynamic controls allow the organization to promptly identify changes in the scenario to adapt to new environmental conditions. Two characteristics that mark these controls are the one that allows managers to view the external environment, such as competitors’ performance (Hansen, 2011; Henttu-Aho & Järvinen, 2013; Hope & Fraser, 2003), and another that expands the time horizon, incorporating new periods in planning, as is the case with rolling forecasting (Hansen, 2011), or continuous budgeting (Frow et al., 2010).

One example of dynamic controls is beyond budgeting (Hope & Fraser, 2003). This artifact aims to solve significant budgeting problems such as dysfunctional behavior, high expenditure of time and resources, and a lack of updating and customer orientation (Henttu-Aho & Järvinen, 2013). It is widely reported in the business literature as a growing artifact in large European corporations and also appears in the international empirical literature (Hansen, 2011; Henttu-Aho & Järvinen, 2013; Østergren & Stensaker, 2011).

Beyond budgeting is not a set of managerial practices; it is a managerial philosophy to introduce agility into the managerial process (Beyond Budgeting Round Table [BBRT], 2016). Beyond budgeting comprises seven basic principles: (a) set relative goals focusing on continuous improvement; (b) share rewards; (c) base the concept of success on relative performance; (d) plan continuously; (e) base participatory process controls on relative indicators and trends; (f) make resources available when needed; and (g) coordinate interactions dynamically (Østergren & Stensaker, 2011). In Østergren and Stensaker’s (2011) view, the pillars of beyond budgeting are goals based on ambitions, the big picture, and the identification of flexible possibilities.

Another control that favors this dynamism is rolling forecasting, which consists of defining the plan at month zero for a defined time horizon, such as the next 12 months. This 12-month plan is regularly updated after a specific time, such as every four months. Thus, the company re-plans the next 12 months every four months and will be more flexible and dynamic. Pitkänen and Lukka (2011) pointed out that rolling forecasting operates in two temporal dimensions: ex-ante, in planning and forecasting, and ex-post, in monitoring the results achieved. This technique is not new; it was observed as early as 1919. It is also known as continuous budgeting (Bornia & Lunkes, 2007). Haka and Krishnan (2005) revealed that rolling forecasting could improve decision-makers’ learning about the environment. Hence, managers who use rolling forecasting make better decisions than those who use traditional budgets, especially when the environment is particularly uncertain. Järvenpää (2007) observed the same relationship between rolling forecasting and performance when companies deal with turbulent environments. Similarly, Bhimani et al. (2018) observed that monthly rolling budgets contributed to a more sensitive uncertainty strategy.

Because rolling forecasting is not fixed in a static calendar year, it can enable the organization to anticipate events constantly without being limited to budgeting at a fixed date. This characteristic is also known as planning flexibility. The company can conduct effective strategic planning by diverting from formal strategic plans and identifying, recognizing, and responding to opportunities in a changing business environment (Dibrell et al., 2014). Furthermore, Østergren and Stensaker (2011) view rolling forecasting as the heart of the beyond budgeting process, replacing traditional budget planning functions and constituting a process apart from goal setting.

The focus of dynamic controls is to show different views about performance, extending the time horizon of planning or comparing the firm’s performance to that of its competitors. Based on the characteristics of dynamic controls, we expect the following:

H1.3. Dynamic control is positively associated with strategic flexibility.

Strategic flexibility, operational flexibility, and performance

Research on business strategy is vast and wide-ranging (Langfield-Smith, 1997; Yuan et al., 2020), and there is a consensus that business strategy is how companies obtain competitive advantages and superior performance (Shavarini et al., 2013). Porter (1996) suggested that superior performance could be obtained by: (a) positioning the company correctly in the industry and taking advantage of the industry’s structure; (b) an inimitable interconnected operational process; or (c) differentiation or cost leadership. Porter’s three recommendations can be implemented independently; however, to obtain a lasting advantage, a company should combine the concepts of positioning, unique activities, and operational efficiency. Complementing Porter’s approach, the resource-based theory (Barney & Wright, 1998; Kraaijenbrink et al., 2010; Peteraf & Barney, 2003) suggests that superior firms’ performance could be achieved by exploring valuable, scarce, imperfectly imitable, and imperfectly organizational resources.

There are several ways companies compete against each other, and they have also been classified into typologies such as prospector, defender, analyzer, and reactor (Lin et al., 2014; Miles et al., 1978). Alternatively, first, second, or timed mover (Gal-Or, 1985; Lieberman & Montgomery, 1988; Xie et al., 2020). Scholars have demonstrated that the first mover company can obtain above-average performance by benefiting from technological leadership, obliging users that adopt the technology or product introduced by the first mover to pay higher switching costs. Moreover, the first mover will also profit from access to scarce resources (Lieberman & Montgomery, 1988; Murthi et al., 1996; Robinson et al., 1992; Szymanski et al., 1995).

Like first movers, strategic agility has also attracted the attention of both practitioners and scholars, especially its facilitation of above-average performance in turbulent business environments (Vecchiato, 2015). According to Davis et al. (2009) and Eisenhardt et al. (2010), companies must adapt their business processes to respond effectively to dynamic environments. Therefore, strategic agility refers to how companies adjust and adapt to the constantly changing business environment by recombining their resource base, reconfiguring the business model, and introducing new products (Doz & Kosonen, 2008; Teece, 2007; Vecchiato, 2015). In addition to strategic agility, strategic flexibility is another approach to cope with fast-changing business environments. Strategic flexibility can be understood as the means companies use to change their scope, capabilities, and technologies in the face of uncertainty and rapid environmental change (Aaker & Mascarenhas, 1984; Sanchez, 1995). Through strategic flexibility, a company could reactively or proactively respond to demand volatility and modify its strategic plan by flexibly coordinating its resources, thus maintaining high performance after each change in the business environment (Miroshnychenko et al., 2021). Eisenhardt and Martin (2000) also see strategic flexibility as a dynamic capability that can influence operational excellence. Therefore, even if it is not among the first movers, an agile and flexible company adapts to changes in the business environment quicker than its competitors, obtaining advantages similar to those of the first mover (Kortmann et al., 2014).

However, a well-conceived business strategy is not enough to obtain above-average performance since it must be aligned with functional strategy and capabilities before being implemented (Cui et al., 2015; Sardana et al., 2016). For instance, Porter’s (1996) cost leadership and differentiation strategies should be executed using operational strategies that promote low costs and quality, respectively. In the same line, the above-average performance of the first mover strategy is associated to agility (Hsiao et al., 2017; Vecchiato, 2015), which requires the simultaneous development of operational adaptability, consistency, and speed (Battistella et al., 2017; Mathiassen and Pries-Heje, 2006).

Similarly, if a company focuses on strategic flexibility, this organization should not only be able to identify significant changes in the business environment, but also be able to develop operational capabilities to absorb changes in the scope, variety, and volume of products required by the market (Kortmann et al., 2014; Wei et al., 2014). According to Brozovic (2018), strategic flexibility is built on the processes’ flexibility and their interaction with other managerial practices. Therefore, the company should integrate several departments, levels, and organizational processes to achieve strategic flexibility, such as leadership, learning, planning, quality, and supply chain management. Hence, strategic flexibility should be linked to operational flexibility.

From the above rationale, our hypothesis two suggests:

H2. Strategic flexibility is positively associated with operation flexibility.

The purpose of a well-conceived and well-implemented strategy is to obtain superior performance (Barney, 1986; Shavarini et al., 2013). Porter and his colleagues (McGahan & Porter, 1997; Porter, 1979) advocated that good company positioning within the industry structure is positively associated with financial performance. Other studies have observed that internationalization and innovation improve financial performance (Chittoor et al., 2009; Jia et al., 2014; Webb & Pettigrew, 1999; Zahra et al., 2000). Similarly, an agile business strategy can generate superior financial and non-financial performance (Doz & Kosonen, 2008; Mathiassen and Pries-Heje, 2006; Olson et al., 2005).

Companies that focus on strategic flexibility compete by developing resource and coordination flexibility. This combination creates technology, product development, production, and distribution flexibility (Sanchez, 1995). In addition, through modularization, companies can develop changeover, material, and sequencing flexibility. However, Eisenhardt et al. (2010) pointed out that companies must balance efficiency and flexibility in dynamic environments. This combination enables manufacturing and product design to adapt to customer requirements and changes, improving the organization’s operational performance (Schmenner & Tatikonda, 2005).

Strategically flexible companies can use operational flexibility to adapt their internal resources to scope and volume changes required by the market, making them more competitive than less flexible firms and giving them higher overall performance. For instance, in dynamic environments, strategic and operational flexibility could improve the performance of firms that rely on fast reactions to compete in the market (Nadkarni & Narayanan, 2007). Therefore, Xiu et al. (2017) agree that strategic flexibility positively impacts performance, mainly in rapidly changing environments. In line with this vision, Yousuf et al. (2019) also highlight the same for operational flexibility. Moreover, Alolayyan and Alyahya (2023) also point out that operational flexibility and management capability enhance organizational responsiveness and influence performance. We make the following hypotheses based on these arguments:

H3.1. Strategic flexibility is positively associated with monetary performance.

H3.2. Strategic flexibility is positively associated with non-monetary performance.

H4.1. Operational flexibility is positively associated with monetary performance.

H4.2. Operational flexibility is positively associated with non-monetary performance.

Mediation effect of operational flexibility

The strategic and operations literature has pointed out that strategic flexibility is a dynamic capability that can respond quickly to unpredictable environments through processes and resource reconfiguration, such as operational routines (Zhou & Wu, 2010), impacting firm performance (Eisenhardt et al., 2010; Eisenhardt & Martin, 2000; Helfat & Peteraf, 2009; Teece, 2007). Kortmann et al. (2014) highlight that strategic flexibility influences operational capability, which, in turn, hits operational efficiency. Similarly, Eisenhardt et al. (2010)also advocated that superior performance comes from effectively balancing efficiency and flexibility.

When we focus on operational flexibility, the operations literature has found a positive relationship between operational flexibility and performance outcomes (El-Khalil, 2018; Yu et al., 2015) and its mediation characteristics between organizational source and firm-oriented and supply chain-oriented performance outcomes (Yu et al., 2015). As a dynamic capability, Ojha et al. (2021) also tested the mediation effect between innovation speed and competitive advantage. They found that innovation speed is relevant and positive to competitive advantage through operational flexibility.

Therefore, from the rationale above, strategic flexibility is relevant to operational flexibility by which organizational performance is raised. From this perspective, we state the following hypotheses:

H5.1. Operational flexibility positively mediates the relationship between strategic flexibility and monetary performance.

H5.2. Operational flexibility positively mediates the relationship between strategic flexibility and non-monetary performance.

RESEARCH METHOD

We started our study by conducting qualitative research through a single exploratory case study. Even though this methodology is not the main instrument for the research problem focus and was designed only to support the second quantitative phase, we followed the procedures defined by Miles et al. (2013), Yin (2014), and Krippendorff (2013) in this initial phase. We also used content analysis for assessing the interviews.

In this first phase, we interviewed nine subjects (supervisors, managers, and directors) from a Brazilian multinational subsidiary. The qualitative phase’s results suggested the relationships proposed in Figure 1, in which monetary cybernetic controls (CBMO), non-monetary cybernetic controls (CBNM), dynamic controls (CDIN), strategic flexibility (FLES), operational flexibility (FLEO), monetary performance (PEMO), and non-monetary performance (PELP) are integrated.

The literature has emphasized that combining multiple research methods provides both testability and context and increases the robustness of the results (Kaplan & Duchon, 1988). Consistent with this view, Eisenhardt (1989) understands that combining multiple data collection represents a synergistic process. Moreover, Brown (1997) also points out that a single strategy (survey questionnaire) does not permit the understanding of all the peculiarities of the results. In other words, it provides a rich comprehension of the phenomenon of interest (Mingers, 2001) using several perspectives. Thus, it is essential to combine both qualitative and quantitative methods.

Understanding the company’s mechanism and process through the first phase (case study) provides essential information to test the relationship between the constructs. Therefore, to test our model (Figure 1), we designed a quantitative study based on a survey questionnaire due to the fact that this instrument is suitable for collecting opinions, perceptions, and actions about a sample of the population to understand what happens or how and why it happens regarding the research problem in the determined segment (Freitas et al., 2000).

The survey instrument comprised multi-item measurement scales whose items we defined and adapted from the literature (see Appendix). Each item was measured on a seven-point scale.

Before collecting the data, we asked two practitioners to validate the survey, and they suggested minor corrections for the final questionnaire. We defined our respondent profile as professionals working in financial, accounting, and control departments, with at least three years of experience. In both qualitative and quantitative phases, we maintained the confidentiality of interviewees, survey respondents, and companies. Respondents were asked to agree with a free and clarified consent term before answering the questionnaire. The Ethical Committee does not require another procedure when the subject concerns organizational aspects and just perceptions captured by a survey.

We collected data through an electronic questionnaire from August 1 to October 25, 2016. We selected respondents with the required profile from the ANEFAC database (Brazilian Association of Finance, Administration, and Accounting Executives) and LinkedIn. We have chosen ANEFAC because it is one of the leading entities in Brazil that bring together executives of several areas, including finance, accounting, and corporate governance. As we needed executive respondents from those departments, we understood that collecting data from this association was adequate for our paper, and their executives have the expertise and knowledge regarding our research problem that we needed to capture through the constructs.

The sample size definition was based on Hair et al. (2009, p. 564), who suggest that the minimum recommended size is between 100 and 150 respondents to ensure stable solutions when using specific statistical techniques. For instance, maximum likelihood estimation (MLE) is the standard method employed by SEM. Although we estimated around 3,500 potential respondents from the two sites (ANEFAC and LinkedIn), only 242 respondents accessed the questionnaire. Most of them did not complete the survey, or some respondent profile was outside the research requirement; therefore, they were eliminated from the base. As a result, we obtained 89 valid respondents, representing around 2.5% of the response rate.

Data analysis

According to Kaplan and Duchon (1988) and Eisenhardt (1989), several statistical procedures for assessing collected data improve the robustness of the results, but each statistical procedure has a specific purpose. For example, we use SEM to analyze the impact of the exogenous construct on the endogenous construct. Moreover, according to Farooq (2016), SEM is the practical way to deal with unidimensionality and multidimensionality, as well as helpful in assessing the psychometric properties of a scale/construct. We also used some remedies proposed by Podsakoff et al. (2003) and Podsakoff et al. (2012) to assess common method variance (CMV) (Bagozzi et al., 1991; Johnson et al., 2011; Malhotra et al., 2006; Podsakoff et al., 2003, 2012). Since our sample comprises professionals invited from the ANEFAC database and LinkedIn, we performed a one-way ANOVA. The results indicated that answers from these two subject pools come from the same population. Finally, we performed structural equation modeling to test the measurement model and the relationship between the constructs using Smart-PLS 4.

Missing values are not a major problem in our data collection. Eleven values were missing in only one key variable and were randomly distributed. Therefore, we replaced them with the average of their original variables (Corrar et al., 2009; Hair et al., 2009). We detected no potential outliers in our sample according to Chebyshev’s theorem, which suggests potential outliers as values above or below three standard deviations (Clark-Carter, 2004; Corrar et al., 2009; Kline, 2016; Sweeney et al., 2013).

The statistics tests proposed by Kline (2016) point out that if the skew and kurtosis are below the cutoff value of 3.0 and 10.0, respectively, the data are normally distributed. In our data, the skew and kurtosis are 1.495 and 2.334, respectively; therefore, they are below the cutoff value proposed by the author. However, the data not being normally distributed is not a major problem because the Smart-PLS is a nonparametric statistical method and does not require this assumption (Hair et al., 2014).

To safeguard against CMV, we followed the remedies suggested by Podsakoff et al. (2003; 2012). First, we used validated scales from the literature as much as possible by adapting them to our purpose. This adaptation process avoids item ambiguity because this could affect the respondent’s comprehension. Second, during data collection through the survey questionnaire, we randomize the scales to prevent the respondent from giving the same answer for all construct items. Third, to guarantee the anonymity of the respondents, we informed them that all the information was confidential and would be analyzed privately. It was essential to reduce their predisposition to change the focus of their responses. Fourth, we use statistical control to assess CMV through Harman’s single factor test to examine the observed variables. Our results suggested that the only factor extracted was responsible for 28.18% of the total variance, which is lower than the tolerated value (50%); therefore, CMV is not a significant problem, and our model needs no correction.

Additionally, we ran two more tests for analyzing de CMV. The first test comprises the analysis of CMV through the measured latent marker variable (MLMV) approach (Chin et al., 2013; Podsakoff et al., 2012; Rönkkö & Ylitalo, 2011) by including the budget rigidity construct as our marker (see Appendix I, Table 8). This construct does not relate to the base model’s constructs. In Table 1, all the R-square variations of the constructs are below 10%, favoring CMV non-existence in our data. As a result, no remedies are necessary for data correction. The second test comprehends the analysis of CMV through the unmeasured latent marker construct (ULMC) approach (Chin et al., 2013) created by extracting the single indicator constructs from all items of the base model. Consistent with the MLMV results, the R-square variations of the constructs are below 10% (Table 1) for ULMC in comparison with the base model; therefore, there is no problem with CMV.

Table 1
Comparison of the R-square of measured latent marker variable (MLMV) and unmeasured latent marker construct (ULMC).

Demographic profile of sample

Table 2 below shows that 77.5% of the respondents work for financial and accounting departments (tax, accounting, controllership, and finance). Approximately 64% are in coordination positions or above (manager, director, shareholder), and 52.8% have more than three years of experience.

Table 2
Demographic profile of sample.

Most respondents, 66.3%, work for medium- and large-sized companies; 37.1% are multinational companies, and 39.3% are family-controlled businesses.

RESULTS AND DISCUSSION

Appendix II presents a descriptive analysis of our data. We discuss the measurement assessment and continue our structural equation analysis results using Smart-PLS 4.

Measurement assessment

We first ran the model in Figure 1 through Smart-PLS to check for convergent validity, using all the items (see Appendix II). Next, for reflexive constructs, we removed items with factor loadings below 0.50, and for formative constructs, we retained the items with itive loadings. Then, we refined the measurement model. Figure 2 shows the final model. We calculated Cronbach’s alpha and average variance extracted (AVE) to assess the construct validity and reliability. In Table 3, all the AVE exhibited values above the minimum requirement of 0.5 Fornell & Larcker, 1981; Hair et al., 2009).

Table 3
Latent variable correlations (square root of AVE on the diagonal).

Figure 2
Measurement and structural model.

To check for discriminant validity, we calculated the square root of AVE on the diagonal matrix (Table 3). These values are above the intercorrelations of the constructs, ensuring discriminant validity (Fornell & Larcker, 1981). Another way to examine discriminant validity, suggested by Fornell and Larcker (1981), is through factor loadings (Figure 2). Hair et al. (2009) suggest that the appropriateness of factor loadings can be validated based on the sample size. For a sample above 85, the factor loadings should be at least 0.60 for reflexive constructs. Figure 2 shows that all the construct coefficients exceed the cutoff value of 0.60.

We assessed the reliability of our constructs using Cronbach’s alpha and composite reliability (Table 3). Our constructs present acceptable Cronbach’s alpha values since the coefficients are above 0.70 (Tenenhaus et al., 2005), except for strategic flexibility (0.699) and operational flexibility (0.671). However, their indicators are near the cutoff value for the study (Hair et al., 2011; Hair et al., 2009; Henseler et al., 2009). In addition, the composite reliability coefficient, which evaluates the internal consistency of the constructs, is all above 0.70 (Hair et al., 2009, 2011; Henseler et al., 2009). Hence, we considered all our constructs acceptable.

Structural equation analysis

As mentioned earlier, we used Smart-PLS 4 software to assess our proposed model. We adopted this technique and software because they are suitable for smaller samples (Smith & Langfield-Smith, 2004) and constructs with few indicators (Chin & Newsted, 1999). Unlike covariance structural equation modeling (LISREL and AMOS), PLS maximizes the explained variance of the dependent variables (Chin & Newsted, 1999; Hair et al., 2011; Oyadomari et al., 2014). Moreover, it is recommended to test theories and models at their exploratory and development stages (Hair et al., 2011).

PLS assesses the model’s goodness-of-fit (GoF) by calculating the geometric mean of the average communality and average R2 (Tenenhaus et al., 2005; Wetzels et al., 2009). This calculation gave a coefficient of 0.532, which exceeds the cutoff value of 0.25. Hence, we conclude that our model is adequate.

According to Tenenhaus et al. (2005), redundancy indicators also help assess the quality of the structural model. We also performed a bootstrap of 5,000 samples from 89 cases (4,999 degrees of freedom and two-tailed test) to assess the stability coefficients with a confidence interval of 95% (Chin & Newsted, 1999; Hair et al., 2011). Figure 3 considers model estimates as significant for t-statistics values greater than 1.96, which means p-values less than 5%. Table 4 presents the bootstrapping path coefficients and the respective t-tests.

Table 4
Bootstrapping - path coefficients.

Figure 3
Theoretical model of research in Smart-PLS.

Table 4 shows that monetary cybernetic control is positively related to strategic flexibility, but that the relationship is not statistically significant, consequently not supporting our hypothesis H1.1. The misalignment between management control and business strategy could explain this result. Jukka (2023) also advocates that for a business strategy to be consistent, it must be aligned with a particular type of MCS, whereas this mismatch explains the difference in performance.

However, non-monetary control has a significant, positive impact on strategic flexibility (α = 0.274; t-test = 3. 219). This result supports our hypothesis H1.2.

From the managerial point of view, when an organization is not meeting a specific non-monetary performance indicator, it develops initiatives to modify its structure or procedures, and this could be seen as demonstrating strategic flexibility. Furthermore, from Figure 3, we note that the two main items with the highest loading of non-monetary cybernetic control are CBNM3 and CBNM4. The first item refers to attracting, retaining, and satisfying employees, while the second refers to process productivity, security, and duration. Given that, non-monetary cybernetic control is positively related to strategic flexibility. Thus, these two main items of non-monetary control could also be the main items related to strategic flexibility. Even though Widener (2006) did not explicitly test the relationship between non-monetary control and strategic flexibility, our results are consistent with her research and confirm that non-monetary controls as antecedents of strategic flexibility.

The path from dynamic control to strategic flexibility was also positive and significant (α = 0.511; t-test = 5.73), supporting our hypothesis 1.3. This result indicates that adopting a combination of rolling forecasting and beyond budgeting principles (for instance, by comparing the firm’s performance to its competitors, using leading indicators, and so on) enhances strategic flexibility. This finding partially answers the question raised by Franco-Santos et al. (2012), who also wondered how management control systems could encourage flexibility and dynamism. Moreover, this result addresses the contributions of dynamic controls (beyond budgeting and rolling forecasting) to improving strategic flexibility. It corroborates the findings of former qualitative studies, including those by Henttu-Aho and Järvinen (2013) and Østergren and Stensaker (2011)

Moving forward to the relationship between flexibility strategies and performance, as studies have suggested, a well-conceived and well-implemented strategy might improve performance (Spencer et al., 2009; Swink et al., 2005). Based on our theoretical rationale, we expected that strategic and operational flexibility would improve performance; however, our results only partly confirmed our expectations. The positive impacts of strategic flexibility on performance are non-significant, which did not support hypotheses 3.1 and 3.2. In contrast, operational flexibility significantly improves monetary (α = 0.402; t-test = 2.472) and non-monetary performance (α = 0.661 t-test = 4.154), thus supporting our hypotheses 4.1 and 4.2. At first glance, the lack of support for hypotheses 3.1 and 3.2 seems illogical; however, this result is consistent with the operations literature. Swink et al. (2005) and JJoiner et al. (2009) suggest that well-conceived and well-implemented strategies improve performance; nevertheless, business strategy implementation occurs via operations (Rehman et al., 2019; Skinner, 1969; Wheelwright, 1984). Consequently, we theorized in hypothesis 2 that strategic flexibility should improve operational flexibility, and our results support this hypothesis (α = 0.846; t-test = 21.503).

Finally, by combining our results and assessments of hypotheses 2 and 4, we infer that the effect of the business strategy on performance is not direct but mediated by operational strategy. In our study, the impact of operational flexibility is greater on non-monetary than monetary performance. This effect is not surprising because variations in monetary performance, which is a proxy for overall company performance, may depend on other organizational aspects. Meanwhile, we measured non-monetary performance using operational indicators, and hence, its variations should depend more on operational flexibility.

Drawing insight from the above, Table 4 presents the indirect effect of strategic flexibility on performance by operational flexibility mediation. The results provide evidence that strategic flexibility impacts positively and significantly (H5.1: α = 0.340; t-test = 2.425; H5.2: α = 0.559; t-test = 3.998) organizational performance through operational flexibility, which supports the hypotheses. These results align with Kortmann et al. (2014), who found a significant influence of strategic flexibility on operational efficiency by operational capability (mass customization). Yu et al. (2015) also highlight that operational flexibility is a mediator between intra-organizational sources or inter-organizational sources and firm or supply chain-oriented performance. Therefore, our findings reinforce the literature by evidencing strategic flexibility’s indirect and relevant impact on performance.

We also analyzed the structural model by using a contingency control variable, such as number of employees, which defines the size of the company on monetary performance, non-monetary performance, strategic flexibility, and operational flexibility. Our results show there is no effect on dependent variables.

DISCUSSIONS

Regarding theoretical contributions, RBT postulates that when companies run resources (tangible or intangible), they accordingly improve their capabilities and maximize profitability (Barney, 1991; Henri, 2006). Therefore, to obtain a competitive advantage, companies must domain and control their valuable and rare resources aligned with their organizational competencies (Barney, 2011; Barney & Clark, 2007; Peteraf & Barney, 2003). Developing their competencies, such as management control, and aligned with business strategy and operational capabilities, contribute to performance (Bedford et al., 2016; Jukka, 2023; Malmi & Brown, 2008), leading to competitive advantage. Our findings corroborate management control and strategic literatures when they demonstrate that the impact of this alignment is positive and significant. In short, enhancing performance passes by recognizing the importance of management control, business strategy, and operational capabilities. These findings are also consistent with Brito and Sauan (2016), Dultra-de-Lima and Brito (2023), and Martins et al. (2023), who found a positive association between management practices and superior performance, and management capabilities.

For practitioners, our findings guide managers to focus on the strategic alignment of operational capabilities for leveraging productivity, performance, and competitiveness. The existing literature has advocated that strategic alignment benefits companies (Chenhall, 2005) and influence business performance (Schniederjans & Cao, 2009). We also show that MCS as antecedents of operational capabilities causes a positive variance in performance. However, managers focusing on strategic flexibility must pay careful attention because its influence on performance is not direct, but happens through operational capabilities. Thus, our results align with operations literature that postulates leveraging operational capabilities creates value for companies (Martins et al., 2023; Rehman et al., 2019; Skinner, 1969; Wheelwright, 1984).

CONCLUSION

This study aimed to investigate management control systems as antecedents of strategic flexibility and their effects on business performance.

Regarding our results, they provide evidence that MSC is relevant for strategic flexibility as well as capabilities for performance. The study indicates that non-monetary cybernetic controls positively influence strategic flexibility, which supported H1.2. The result reinforces the benefits of this type of control to achieve business performance, confirming the results of Sundin et al. (2010), who observed that organizations with many stakeholders and multiple objectives often adopt non-monetary cybernetic controls. By the same token, the finding also shows that when MCS is effective with strategy, it produces positive performance, which aligns with Jukka (2023).

We also analyzed the effect of dynamic controls on strategic flexibility (H1.3). The study also proves that dynamic control positively influences strategic flexibility, supporting the hypothesis. This finding is consistent with the proposal of Malmi and Brown (2008) that management controls are an overall package and with the configurational approach proposed by Bedford et al. (2016) and is in line with the empirical findings by Fainshmidt et al. (2016).

Furthermore, the next step was to analyze the relationship between strategic and operational flexibility (H2). Our results revealed that strategic flexibility positively impacts operational flexibility, reinforcing that business strategy should be implemented through operational strategy (Krause et al., 2014; Wheelwright, 1984), supporting the hypothesis.

After that, we draw attention to the relationship between operational flexibility and performance (H4.1 and H4.2). Our findings provide evidence that the construct significantly enhances monetary and non-monetary performance, thus supporting our hypotheses. These results are also well grounded in the academic literature that postulates the importance of operational flexibility in dealing with environmental uncertainty and heterogeneity to impact performance (Yousuf et al., 2019; Yu et al., 2015).

Finally, our results support the concept that the impact of business strategy on monetary and non-monetary performance is mediated by operational strategy (H5.1 and H5.2). Therefore, we noted that strategic flexibility did not influence performance directly but indirectly through operational flexibility, supporting hypotheses H5.1 and H5.2. At first glance, this finding does not make sense. However, carefully reading the operations strategy literature shows it is reasonable. Seminar papers such as those by Skinner (1969) and Wheelwright (1984) posited that business strategy needs to be translated into operations strategy to run an organization successfully. Similarly, Ward and Duray (2000), regarding strategy and manufacturing, stated that the relationship between competitive strategy and performance is mediated by manufacturing strategy. Consistent with this idea, Yousuf et al. (2022), studying Hungarian food industries, identified that strategic flexibility responds to 20% of the changes in performance. They highlighted the importance of flexibility in resources and coordination to achieve performance. Hence, strategic flexibility must be implemented through operational policies to provide the required flexibility. The congruence between business strategy and operational practice is understood as strategic alignment.

By contrast, our study has not supported some hypotheses. For instance, the lack of support for our hypothesis H1.1 raises the question of whether monetary cybernetic control harms strategic flexibility as a common belief. This reflection is necessary since organizations and practitioners use monetary cybernetic control extensively. This first finding contradicts the observations of Libby and Lindsay (2010), who confirmed the value of cybernetic controls, and Rehman et al. (2019), who suggest a significant impact of cybernetic controls, rewards and compensation, and administrative controls on organizational performance. A possible explanation for these findings (contradictions) could be the misalignment between management control and business strategy, which is consonant with Jukka (2023). This author highlights that for a business strategy to be viable, it must be aligned with a particular MCS. By contrast, if the mismatch between business strategy and MCS occurs, it would explain the difference in performance. The next step, we analyzed the hypotheses H3.1 and H3.2. These hypotheses raise concerns for not supporting the relationship between strategic flexibility and performance. Therefore, our paper does not provide statistical evidence of a positive relationship between the constructs. This finding is backed by the operations literature that suggests strategic flexibility as a responsive construct. It focuses on identifying and evaluating specific traits from the environment and setting their resources to deal with them (Brozovic, 2018). Eisenhardt and Martin (2000) understand strategic flexibility as a dynamic capability influencing operational excellence; however, the construct does not impact performance directly.

The implications for the accounting literature: Malmi and Brown (2008) set MSC as a package, and the existing accounting literature has tested this contribution in various fields, such as strategic management of innovation (Biswas & Akroyd, 2022b), inter-organizational collaborative relationship (Biswas & Akroyd, 2022a), MCS in a crisis context (Martins et al., 2023), as dynamic controls (Bedford et al., 2016), rolling forecasting (Hansen, 2011), or continuous budgeting (Frow et al., 2010), and so on. However, this paper proposes to extend this literature by testing a set of the MSC package and its influence on capabilities, which is decomposed into two constructs (strategic flexibility and operational flexibility) and their effect on organizational performance (monetary and non-monetary). The main contribution of this paper is to propose new insights into analyzing MSC and its relevance to capabilities and which of them impact monetary and non-monetary performance. The paper proves that only some MSC packages and capabilities are related by testing these streams. For instance, monetary cybernetic controls, built from financial reports, are irrelevant to strategic flexibility. Therefore, strategic flexibility only captures the benefits of non-monetary cybernetic and dynamic controls to deal with contingency factors, giving orientation to operational flexibility. In short, these configurations have proved effective in performance.

The implications for managers: from a practical perspective for managers, our findings call attention to the critical role of setting the MSC because it leverages organization capabilities, which are relevant for performance (Rehman et al., 2019). As a result, managers must establish MSCs that control strategic operations efficiently and, by so doing, increase productivity and flexibility, reduce waste of time, setups, and materials, and improve quality, among others. However, only specific controls influence operations and managers should focus on those that deal with better contingency factors.

The first limitation of our study is typical for surveys based on non-probabilistic samples. In addition, due to the small sample size and lack of industry control, our coefficients’ magnitudes require parsimonious interpretation. Hence, our contribution lies in our testing for the existence of relationships between the constructs. The second limitation concerns the measurements used. Despite our analyses indicating reliable indexes of these constructs, as we adjusted them based on the literature, our study may have ignored specific dimensions of the constructs. The third limitation relies on organizational performance in which we work with four monetary and five non-monetary performances.

We recommend that future studies investigate other dimensions of management control systems that could be antecedents of strategic flexibility, such as culture control or planning control. In addition, the paper analyzed the mediation effect of operational capabilities on performance, but we suggest complementing these analyses by introducing the moderation effects of business turbulence. The contingency factors evaluation could give new insights into how MSC impacts performance through capabilities. Finally, we did not control for industry, and future studies should also focus on a particular sector to verify the dynamic of our proposed model.

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  • Data Availability:
    José Carlos Oyadomari, Yen-Tsang Chen, Ronaldo Gomes Dultra-de-Lima, & Octávio Ribeiro de Mendonça Neto. (2023). Data for "Exploring the influences of cybernetic and dynamic controls on flexibility and performance" published by BAR - Brazilian Administration Review [Data set]. Zenodo. https://doi.org/10.5281/zenodo.8407956.
    The authors claim that they do not have authorization from the ECF platform to make the survey data available to the public. BAR - Brazilian Administration Review encourages data sharing but, in compliance with ethical principles, it does not demand the disclosure of any means of identifying research subjects.
  • Plagiarism Check:
    BAR maintains the practice of submitting all documents received to the plagiarism check, using specific tools, e.g.: iThenticate.
  • Peer review:
    is responsible for acknowledging an article’s potential contribution to the frontiers of scholarly knowledge on business or public administration. The authors are the ultimate responsible for the consistency of the theoretical references, the accurate report of empirical data, the personal perspectives, and the use of copyrighted material. This content was evaluated using the double-blind peer review process. The disclosure of the reviewers’ information on the first page is made only after concluding the evaluation process, and with the voluntary consent of the respective reviewers.
  • Copyright:
    The authors retain the copyright relating to their article and grant the journal BAR - Brazilian Administration Review, the right of first publication, with the work simultaneously licensed under the Creative Commons Attribution 4.0 International license (CC BY 4.0) The authors also retain their moral rights to the article, including the right to be identified as the authors whenever the article is used in any form.
  • JEL Code:
    M41

Edited by

  • Editor-in-Chief:
    Ivan Lapuente Garrido 0000-0003-3741-7961 (Universidade do Vale do Rio dos Sinos, Brazil).
  • Associate Editor:
    Isabel Brusca Alijarde 0000-0002-2897-1744 (University of Zaragoza, Spain).

Edited by

  • Editorial assistants:
    Eduarda Anastacio, Kler Godoy, and Simone Rafael (ANPAD, Maringá, Brazil).

Data availability

José Carlos Oyadomari, Yen-Tsang Chen, Ronaldo Gomes Dultra-de-Lima, & Octávio Ribeiro de Mendonça Neto. (2023). Data for "Exploring the influences of cybernetic and dynamic controls on flexibility and performance" published by BAR - Brazilian Administration Review [Data set]. Zenodo. https://doi.org/10.5281/zenodo.8407956.

The authors claim that they do not have authorization from the ECF platform to make the survey data available to the public. BAR - Brazilian Administration Review encourages data sharing but, in compliance with ethical principles, it does not demand the disclosure of any means of identifying research subjects.

Publication Dates

  • Publication in this collection
    30 Oct 2023
  • Date of issue
    2023

History

  • Received
    12 Dec 2022
  • Accepted
    01 Sept 2023
  • Published
    16 Oct 2023
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E-mail: bar@anpad.org.br
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