ISSN 1981-8637 printed version
ISSN 1981-8637 online version

INSTRUCTIONS TO AUTHORS

 

Scope and policy

Journal’s editorial policy

The Rio Grande do Sul Dental Journal (RGO) is a quarterly journal that aims to publish scientific articles from all areas of dental research, providing scientific communities worldwide with a formal communication channel and thereby contributing to the advancement of knowledge.

 

There is no fee for submission and evaluation of articles.

Submission

All articles must be submitted electronically on <http://mc04.manuscriptcentral.com/rgo-scielo> page.

Any other form of submission will not be accepted.

At the time of submission, please ensure that you have the following documents: (1) The article (complete file in Word format, including cover sheet, abstract, abstract, text, references and illustrations); (2) The illustrations (in an editable file, in the formats accepted by the magazine); (3) All documentation required by the journal (duly signed by all authors).

Manuscripts may be rejected without detailed comments after an initial analysis by at least two RGO editors if the articles are deemed to be inappropriate for the scope of the journal or to have insufficient scientific priority for publication.

 

Public access policy

RGO permits public access to all its contents – Open Access, which is safeguarded by the Creative Commons License (CC-BY).

Conflict of interest

Authors: the authors must declare any potential conflict of interest, be it financial or non-financial, either direct or indirect, as well as and conflict of interest with ad hoc referees.

Ad hoc Reviewers: should there be a conflict of interest relating to referees, the Editorial Committee will forward the manuscript onto a different ad hoc referee.

Authors should indicate three possible reviewers for the manuscript with their e-mail addresses and the institutions to which they are affiliated. Optionally, they can indicate three reviewers whom they would rather their work was not sent to.

Studies in vivo

A copy of the approval by the Research Ethics Committee that analyzed the study project should accompany studies involving humans or animals.

Reports from Clinical Trials

Articles reporting the results of clinical studies should include an identification number from one of the Clinical Trials Registers validated by the criteria of the World Health Organization (WHO) and the International Committee of Medical Journal Editors (ICMJE), whose addresses are available from the ICMJE website. The identification should be recorded at the end of the abstract.

Plagiarism

The Journal will check submitted articles for plagiarism, using a detection tool once the peer review process is complete.

Social networks

The RGO, Revista Gaúcha de Odontologia, with a view to further dissemination of its contents, asks the authors to kindly make their manucripts available on social networks, such as those listed below, after publication on SciELO's website:

Academia.edu - https://www.academia.edu/

Mendeley - https://www.mendeley.com/

ResearchGate - http://www.researchgate.net/

Google Scholar - https://scholar.google.com/schhp?hl=en

 

 

Manuscript Assessment Process

Journal’s peer review process

Any original papers failing to comply with the guidelines published herein, including formatting inconsistencies, will be returned even before they are evaluated as to the merit of the work and the suitability for publication. The response will itemize the reasons for returning the article.

Manuscripts will only move forward in the submission process if they comply with the Instructions to Authors. Otherwise, they will be returned to the authors for adjustments, addition of missing documents, etc.

Pre-analysis: the evaluation is performed by the Editors based on originality, scope, quality and relevance of the manuscript to the area of Dentistry.

Once approved at this stage, manuscripts will then be forwarded to ad hoc reviewers by the editorial. Each manuscript will be sent to three reviewers who are regarded as authorities in their subject. In the event of any disagreement, the original manuscript will be sent to a third referee. Manuscripts that are deemed unsuitable for publication in the RGO by the Editorial Board or the ad hoc reviewers will be returned to the authors definitively.

The peer review process is confidential with regards to the identity of both the authors and the reviewers. The names of the authors are purposely omitted so that the analysis of the paper is not in any way influenced by impartiality. Similarly, the authors are unaware of who is reviewing their manuscript. In the event that a conflict of interest is identified, the Editorial Board will pass the manuscript onto another ad hoc reviewer. The peer-reviewers will issue one of the three outcomes regarding the manuscript: a) accept; b) revision needed; c) reject. The authors will be informed of whatever decision.

The final decision on whether the manuscript should be published is the responsibility of the editors, who reserve the right to carry out any adjustments they feel appropriate. If a problem with the wording is detected, the manuscript will be returned to the authors for appropriate ammendments. The revised manuscript should be resubmitted by the specified deadline.

Accepted manuscripts: Accepted manuscripts may be returned to authors for approval of eventual changes, in the process of publishing and formatting, according to the style of the Journal.

Proofs

PDF proofs will be sent to the authors for verification of the final artwork. The proofs must be returned to the Journal by the deadline (48 hours). Only minor corrections are allowed at this stage, such as minor spelling mistakes or numeric data adjustments in tables and chars. Modifications of sentences or paragraphs will not be permitted. Anu such modification should be made as follows:

 

 

Manuscript preparation

Article categories

The Journal only accepts articles written in English (American or British) in a conventional paper format, which consists of a title, abstract and keywords, which may also be published in their original language as well as in Portuguese, in addition the following categories. In order to ensure quality and uniformity of texts translated into English, translations must be carried out by certified experienced professionals, who may be appointed the Journal upon request.

a) Original article: contributions of an experimental, conceptual or empirical nature designed to publish the results of new research studies taking into consideration the relevance of the subject, the scope and the knowledge generated for the area of the study;

b) Review (by invitation): critical appraisal of the available knowledge on a particular subject, by means of analysis and interpretation of pertinent studies, including discussion topics on the limitations and scope of the methods reported, permitting an indication of perspectives for future studies in that line of research. Up to two such studies will be published in every issue;

c) Systematic Review and Meta-analysis

When synthesizing the findings from primary studies, be they qualitative and/or quantitative, this type of manuscript should answer a specific question, be limited to 30,000 characters including spaces, and follow the sequence proposed by PRISMA - Preferred Reporting Items for Systematic Reviews and Meta-Analyzes (Moher D, Liberati A, Tetzlaff J, Altman DG, The PRISMA Group, Preferred Reporting Items for Systematic Reviews and Meta-Analyzes: The PRISMA Statement, PLoS Med 2009; 6: e1000097.doi: 10.1136 / bmj.b2535.). The manuscript should provide detail of how the original studies were searched and retrieved, the criteria for selecting the studies included in the review and a summary of the results obtained from the reviewed studies (with or without a meta-analysis). There is no limit to the amount of references and figures. Tables and figures, if included, should present the characteristics of the reviewed studies, the interventions that were compared and their results. The studies excluded from the review should be given a reason for exclusion. Further relevant tables and figures to the review should be presented as described previously. The abstract should contain a maximum of 250 words.

d) Communication: an account of novel information on relevant topics, supported by recent research, acting as an introduction to the topic or an update thereof;

e) Case reports: these are articles describing novel or rare data based on one or more cases, exploring a method or problem using examples. Case reports usually include demogaphic characteristics of the individual or animal under study, such as gender, socioeconomic level and age, amongst others, bearing in mind the new contribution that such report will bring to science and/or clinicians.

The RGO, Revista Gaúcha de Odontologia, will not consider manuscripts that have already been presented (national and international) and / or translated into other languages, in order to preserve the originallity of the work.

Manuscript presentation

The text should be typed in Arial font size 12 with a line space of 1.5 cm. The page set-up should be A4 with left and top margins of 3 cm and bottom and right margins of 2 cm.

Articles should contain a maximum of 30 references, except in the case of review articles, which may contain up to 50. Whenever a reference contains the Digital Object Identifier (DOI) number, this should be provided.

The elements of the text should be set out in the sequence described below:

 

Title page

a) Specialty or research area: This should allow the reader to immediately identify the specialist area associated to the manuscript.

b) full title in Portuguese, English or Spanish; it should be concise and avoid excessive wording, such as “evaluation of...”, “considerations concerning...”, “exploratory study”, with no abbreviations, acronyms or location

c) Suggest a short title in English and Portuguese for the header with no more than 50 characters with spaces.

d) full name of all authors, Please do not abbreviate first name. The journal considers a maximum of 6 authors per manuscript. Nevertheless, additional authors may be accepted should there be reasonable justification, based on the complexity of the study.

e) current institutional affiliation, with no abbreviations or acronyms, including town, state and country of all authors with full mailing address. DO NOT INCLUDE the author's titles (DDS, MSc, PhD, etc.) or position (Professor, Graduate student, etc.).

f) Indicate the full address of the institution of the corresponding author. Observation: this should be the only part of the text that identifies the authors.

g) please provide email addresses for all authors

h) Please inform the contribution made by each of the authors to the article. Authorship credit should be based on substantial contributions, such as study design, analysis and interpretation of the data, etc. The inclusion of authors whose contribution does not fit the above criteria is not justified and may, in this case, appear in the section Acknowledgments. Write the contribution in the language that the article will be published.

i) Please inform the authors ORCID (Open Researcher and Contributor ID). Should any author have no ORCID, please register using the following link <https://orcid.org/register>.

 

Abstract

all articles should contain an abstract with a minimum of 150 and maximum of 250 words.

It must not contain citations or abbreviations.

For original articles, abstracts should be structured by highlighting the objectives, basic methods employed, information on the study’s location, population and sampling, results and the most significant conclusions, considering the objectives of the study. For abstracts from studies in categories other than original research, the abstract format should be narrative, following a similar structure; c)

Indexing terms: a minimum of 3 and maximum of 6 keywords are mandatory, which should be based on the MeSH (Medical Subject Headings) by the National Library of Medicine (NIH), the Health Sciences Descriptors (DeCS) by BIREME (for abstracts in Portuguese).

Introduction

should be short and clearly define the problem situation onto which the study was based, summarizing the importance of the research performed and highlighting the gaps in the knowledge, which will be addressed in the article. It should contain an up-to-date review of the literature pertinent to the topic, adapted to the presentation of the problem, and which emphasizes its relevance.

Methods

Should be presented in sufficient detail to permit the observations to be corroborated, including the procedures employed, the population and sample; measurement tools and, where applicable, the validation and the statistical methods used.

As far as the statistical analysis is concerned, the authors must demonstrate that the procedures used were not only appropriate for testing the hypotheses of the study but also that they have been correctly interpreted. The levels of statistical significance (e.g. p<0.05; p<0.01; p<0.001) should be mentioned.

Accurately identify all medication and chemical substances used, including generic names, doses and routes of administration. Scientific terms should be typed in full rather than their corresponding short form symbols or abbreviations, e.g. names of chemical compounds and elements and the binary combinations of microbiological, zoological and botanical nomenclature. The generic names of products are preferable to their respective commercial brand names, always followed (in parentheses) by the name of their manufacturer, the city and country where they were manufactured, separated by commas.

State that the research study was approved by an accredited Ethics Committee in Reseach, providing ethics approval registration/protocol number.

When giving accounts of experiments using animals, please ensure that the policies of institutional or national research councils or any national laws relating to the care and use of laboratory animals were observed.

 

Results

should be presented objectively with the minimum possible discussion or personal interpretation, accompanied by tables and/or adequate illustrations, whenever necessary. Do not repeat in the text all the data already shown in the illustrations and tables. Statistical data should be submitted to appropriate analysis.

Illustrations

Any tables, figures, charts, drawings, diagrams, flowcharts, photographs, plans, pictures, etc., are used as illustrations to enhance the presented data. It is imperative to provide information regarding the source and year of the cited studies from which the illustrations were obtained. Figures must not cotain the same data presented as tables or data already described in the text.

The total number of illustrations accepted per article is 6 (six), including all aforementioned types.

The illustrations should be inserted after the References and also sent separately in the program they were created, using the submission platform.

The illustrations must be editable and the following editing programs are supported: Excel, GraphPrism, SPSS 22, Corel Draw Suite X7 and Word. If you choose to use another program, please use the standard Frutiger font, font size 7.

Images must be provided in high resolution (600 dpi or higher).

Graphs and drawings should be generated in vector drawing programs (Microsoft Excel, CorelDraw, Adobe Illustrator, etc.), accompanied by their quantitative parameters in table format and with all variables described.

Graphs displayed with gridlines are not supported, and elements such as bars and circles must not contain 3-D features.

The authors are responsible for the quality of the illustrations, which should allow size reduction without loss of definition, respecting the following measurements:

Portrait format: one column (7.5cm); two columns (15cm). Landscape format: one column (22 x 7.5cm); two columns (22 x 15cm).

Each illustration should be given a brief and concise title, numbered consecutively and independently, with Arabic numerals, according to the order of mention in the text. The tables should have no side borders.

Charts must contain the title of all axes.

All tables columns must have headers.

The words Figure, Table and Annex, appearing in the text, must be written with the first capital letter and accompanied by the number to which they refer. Suggested places for insertion of figures and tables should be indicated in the text.

Include explanatory notes whenever necessary. If there is any specific acronym or highlight (such as the use of bold, asterisk, etc), this should described/explained as footnotes.

In case of illustrations published elsewhere, it is mandatory to include a document stating permission by the original authors for use, and those must be appropriately cited.

The use of color images is recommended and has no publication costs to the authors.

 

Discussion

The discussion must properly and objectively explore the results under the light of other observations already published in the literature.

Conclusion

Present the relevant conclusions, considering the objectives of the work, and indicate ways to continue the study. Bibliographical citations will not be accepted in this section.

Acknowledgements should be objective and limited to mentioning individuals or oganizations that have made an important contribution to materializing the study, such as funding agencies, technicians, donations, etc. A short paragraph (approximately 3 lines long) is acceptable.

Appendices should only be included when essential to an understanding of the text. It will be the responsibility of the editors to ultimately determine whether they are necessary.

Abbreviations and initials should be used in a standardized form, being limited to only those conventionally used or sanctioned by use, accompanied by their full meaning when first cited in the text. They should not be used in the title or the abstract.

References

Should be consecutively numbered observing the order in which they are mentioned for the first time in the text, the Vancouver referencing style. For references with up to six authors, all of them should be cited; for more than six authors, the first six should be cited, followed by the Latin expression et al.

The titles of journals should be abbreviated according to the List of Journals Indexed inIndex Medicus(http://www.nlm.nih.gov/tsd/serials/lji.html) and printed without the use of bold type, italics or underlines, the same presentation being used for all references.

At least 80% of the references must have been published within the last five years in indexed journals, and 20% within the last two years.

Citations or references to dissertations, theses and unpublished work (lecture notes, workshops, etc.) must be avoided. References to textbooks should be kept to a minimum as they reflect the opinion of the respective authors and/or editors. Only references to the most recent textbooks will be accepted. If unpublished work by one of the manuscript’s authors is cited (i.e. an article in press), it will be necessary to include the acceptance letter from the journal that is to publish the article referenced.

When the cited document has a DOI (Digital Object Identifier) number, it must be informed, without the date of access to the content (see examples of electronic material). The prefix https: //doi.org / ... should be used

Bibliographical citations in the text: Bibliographical citations in the text: should be displayed in numerical order, in Arabic numerals, inside brackets (example: [1], [2], [3]) after quotation, and should appear in the list of references.. In case of two authors, both should be cited between the “and” symbol & (e.g. Jones & Carlsberg); should the reference include more than two authors, the first author is cited followed by the expression et al.

The accuracy and adequacy of the references to works which have been queried and mentioned in the text are the responsibility of the authors. All those authors whose works are cited in the text should be listed in the References section.

Examples

Journals

Ledonio CG, Burton DC, Crawford CH 3rd, Bess RS, Buchowski JM, Hu SS, et al. Current evidence regarding diagnostic imaging methods for pediatric lumbar spondylolysis: a report from the scoliosis Research Society Evidence-Based Medicine Committee. Spine Deform. 2017 Mar;5(2):97-101. doi: 10.1016/j.jspd.2016.10.006

Scott RA. Capital allowances for dentists. Br Dent J. 2012;212(5):254. doi: 10.1038/sj.bdj.2012.218


Textbook
Sapp P, Eversole LR, Wysocki GP.
Patologia bucomaxilofacial contemporânea. 2ª ed. São Paulo: Santos; 2012.

Book chapter
Corrêa FNP, Alvarez JÁ, Bönecker MJS, Corrêa MSNP, Pinto ACG. Impacto psicossocial e funcional da reabilitação bucal. In: Bönecker MJS, Pinto ACG (Org.). Estética em odontopediatria: considerações clínicas. São Paulo: Editora Santos; 2011. p. 29-34.

Text in electronic format
World Health Organization. Malaria elimination: a field manual for low and moderate endemic countries. Geneva, 2007. [cited 2007 Dec 21]. Available from: .

Legal Document
Brasil.
Ministério da Saúde. Portaria n. 2051/GM, de 08 novembro de 2001. Novos critérios da norma brasileira de comercialização de alimentos para lactentes e crianças de primeira infância, bicos, chupetas e mamadeiras. Diário Oficial da Republica Federativa do Brasil, Brasília (DF); 2001 nov 9; Seção 1:44.

For more examples, please refer to the norms by the Committee of Medical Journals Editors (Vancouver).

 

 

 

Manuscript submission

 

Manuscripts must be submitted electronically, according to the instructions available on <https://mc04.manuscriptcentral.com/rgo-scielo>.

 

Documents

DOCUMENTS

At the time of submission, the authors must submit the following documentation together with the manuscript:

1) Cover Letter. (link)

2) Clinical Trial Registration Statement, validated by the World Health Organization (WHO) and the International Committee of Medical Journal Editors (ICMJE), and inclusion of the registration number at the end of the summary (where applicable).

3) Copy of the Research Ethics Committee approval (where applicable).

4) Certificate of Translation.

All authors should sign the documents, which must be uploaded on the ScholarOne platform, Step 6 of the submission.

No photos of signatures will be accepted. Only scanned or electronic signatures are allowed to prevent fraudulent submissions. PDF is preferrable.

 

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